Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

We are seeking an exceptional Executive Assistant to provide comprehensive administrative, functional, and operational support to the CEO. This is a highly visible, fast-paced role for a proactive, organized individual who thrives in a busy environment. You will play a critical role in maximizing the CEO's effectiveness by managing priorities, anticipating needs, and ensuring seamless day-to-day operations. The ideal candidate is resourceful, detail-oriented, highly discreet, and comfortable juggling multiple priorities while maintaining exceptional professionalism.

Responsibilities

Manage the CEO's complex calendar, prioritizing global meetings, travel, and strategic commitments.
Ensure the CEO has appropriate materials and remains aware of shifting priorities.
Coordinate domestic and international travel, including flights, accommodations, transportation, visas, and detailed itineraries.
Prepare meeting agendas, presentations, briefing materials, and follow-up action items.
Serve as the primary point of contact between the CEO and internal and external stakeholders.
Coordinate board meetings, investor meetings, executive leadership offsites, and company events.
Track key initiatives and deadlines, ensuring projects move forward and stakeholders remain accountable.
Handle confidential information with the highest level of discretion and professionalism.
Assist with expense reporting, document management, and administrative processes.
Partner closely with the executive leadership team to improve operational efficiency.
Anticipate the CEO's needs before they arise and proactively solve problems.
Manage the logistics of the day-to-day running of the NYC office, including internal and external visitors.

Requirements

Experience supporting a CEO, founder, or C-level executive preferably in a high-growth or technology/SaaS environment.
Exceptional organizational and project management skills.
Outstanding written and verbal communication abilities.
Strong judgment and the ability to make decisions independently.
Ability to manage competing priorities while maintaining attention to detail.
High emotional intelligence and professionalism.
Advanced proficiency with Google Workspace, Microsoft Office, Slack, Zoom, and calendar management tools.
Experience coordinating complex travel and executive schedules.
Comfortable working in an office five days per week when the CEO is present.

Skills

Proactive problem-solving
Adaptability to changing priorities
Clear and confident communication
Absolute confidentiality and discretion
Process creation and efficiency building
Ownership and excellence in delivery
Google Workspace
Microsoft Office
Slack
Zoom
Calendar management tools

Location

NYC office

Work Type

Onsite (five days per week when CEO is present)

Experience Level

Executive support experience

Salary/Compensations

$86,000 - $136,000

Benefits

Satisfaction of supporting successful teams and athletes

About the Company

Building the future of sports performance.
Seeking the brightest talent who can add to our team culture, actively contribute, and be excited about what they do.

Equal Opportunity

Research shows that while men apply for jobs when they meet an average of 60% of the criteria, women and other marginalized groups tend only to apply when they check every box. So if you have what it takes, but don't meet every single point in our job ad, please still get in touch! We would love to have a chat and see if you could be a great addition to our team.
All offers of employment are subject to Catapult's positive prehire check.