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About the Role

This PA role supports the Chief Marketing Officer, EVP Global Content, and Director of Sales Operations within ITV Studios, ensuring senior leaders operate efficiently and effectively. The role requires exceptional organization, anticipation of needs, and problem-solving skills to allow leaders to focus on strategic priorities.

Responsibilities

• Proactively manage complex and evolving diaries for three senior executives across international time zones.
• Build trusted working relationships with executives, understanding priorities and anticipating future needs.
• Protect executive time by identifying conflicts, resolving issues, and aligning priorities with business needs.
• Manage confidential information with discretion and professionalism.
• Coordinate correspondence, meeting requests, and daily administration.
• Manage all UK and international travel arrangements, including itineraries and contingency planning.
• Manage executive expenses, purchase orders, and invoice processing accurately.
• Coordinate leadership meetings, prepare agendas, capture decisions, and follow up on actions.
• Organize monthly team meetings, leadership away days, off-sites, and team events.
• Support internal communications, presentations, and department updates.
• Assist with creating an engaged and connected team culture within the Marketing Social team.
• Partner with the EVP Global Content to support team operations and culture.
• Coordinate international meetings and travel for the EVP Global Content.
• Organize guest speakers, screenings, content showcases, and team events.
• Support onboarding of new team members and ensure a positive induction experience.
• Provide proactive support to the Director of Sales Operations, coordinating meetings, travel, and administration.
• Support operational reviews and team initiatives through planning and coordination.
• Arrange meeting rooms, virtual meetings, refreshments, and presentation materials.
• Prepare agendas, presentations, and briefing documents using Google Workspace.
• Maintain organized filing systems and documentation across Google Drive.
• Build relationships with PAs and stakeholders across ITV Studios and internationally.
• Identify and implement process improvements.

Requirements

• Significant experience supporting senior executives in a fast-paced organization.
• Experience managing multiple senior stakeholders and competing priorities.
• Proven experience coordinating complex international travel.
• Experience organizing senior leadership meetings and tracking actions.
• Strong financial administration experience, including expenses, purchase orders, and invoice management.
• Advanced knowledge of Mac and Google Workspace (Gmail, Calendar, Docs, Sheets, and Slides).
• Ability to anticipate needs before being asked.
• Exceptional organizational skills and attention to detail.
• Calm, adaptable, and solutions-focused in a fast-changing environment.
• Excellent judgment and ability to prioritize competing demands.
• Ability to build trusted relationships with colleagues at every level.
• Warm, professional, and confident communication skills.
• Collaborative nature and enjoyment of teamwork.
• Ability to take ownership, follow through, and deliver to a high standard.
• Discretion when handling confidential information.
• Energy, positivity, and a desire to help others succeed.

Skills

• Mac
• Google Workspace
• Gmail
• Calendar
• Docs
• Sheets
• Slides

Location

• White City, London

Work Type

• Hybrid
• Full-time

Experience Level

• Senior

Benefits

• Flexible working options
• Generous holiday allowance
• Option to buy additional holiday
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn scheme (opportunity to buy ITV shares)
• Wellbeing days
• Volunteering days

About the Company

• ITV's productions are famous worldwide, and the company is at the forefront of the digital streaming revolution.
• ITV offers a fun working environment with opportunities to learn, grow, and make a real difference.
• The company is large enough for impacts to reach millions of people while being small enough for individual contributions to be felt.

Equal Opportunity

• ITV strongly encourages applications from disabled people.
• As a Disability Confident Leader, disabled applicants meeting minimum criteria are guaranteed an interview.
• Support and personalization are available during the application and selection process as part of reasonable adjustments.
• Contact talkingcareers@itv.com for assistance.
• Information on applying with a disability is available.