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About the Role

The Accounting Clerk will report directly to the Director, Accounting & Finance and provide support to both Accounts Receivable and Accounts Payable. The role records transactions, processes invoices, reconciles accounts, and maintains financial records in the Company's accounting software. It also supports month-end reporting, audits, and the Finance team's general administrative needs.

Responsibilities

• Prepare and issue Member invoices in accordance with Member agreements.
• Record and reconcile incoming payments, and follow up on outstanding Member balances.
• Maintain AR aging reports and support monthly reporting.
• Process vendor invoices and employee expense reports, verifying coding, approvals, and supporting documentation.
• Prepare payment batches, including EFTs, cheques, and wires.
• Reconcile vendor and company credit card accounts and resolve discrepancies.
• Enter financial data, invoices, and related documents into accounting software and general ledgers.
• Maintain accurate, organized, and up-to-date financial records and filing systems.
• Reconcile bank statements against company records, including account reconciliations at month-end close.
• Provide accurate data to support financial reports, budgets, and expense reporting.
• Gather financial data for audits and follow accounting principles, internal controls, and company policies.
• Collaborate with the Finance team to resolve billing and payment inquiries.
• Perform general administrative duties such as answering phones, responding to emails, and managing mail.

Requirements

• Up to 2 years of accounting, bookkeeping, or finance experience (co-op, internship, or relevant coursework considered).
• Post-secondary education in accounting, finance, or a related field (or equivalent work experience).
• Proficiency in Microsoft Office Suite, especially Excel.
• Experience with accounting software (Yardi or similar system is an asset).
• Strong organizational skills with keen attention to detail.
• Excellent communication and problem-solving skills.

Skills

• Microsoft Office Suite
• Excel
• Accounting software
• Yardi
• Organizational skills
• Attention to detail
• Communication skills
• Problem-solving skills

Location

• Hybrid

Work Type

• Full-time
• Hybrid

Experience Level

• Up to 2 years

Education Level

• Post-secondary education in accounting, finance, or a related field

Benefits

• Comprehensive benefits covering health and medical expenses
• Health Spending Account
• Employee and Family Assistance Program
• Flexible Paid Time Off
• Professional Development Funds and Resources
• Complimentary tea, coffee, and snacks

About the Company

• iQ Offices is proud to be a Great Place to Work® Certified™ company.
• We are committed to creating an environment where people feel supported, empowered to grow, and excited to come to work each day.
• We’re a winning team driven by collaboration, innovation, and success.
• At iQ Offices, we believe in working hard, having fun, and celebrating the journey together.
• At iQ, we create inspiring workplaces that empower our Members to thrive.
• With flexible terms, stunning interiors, and top-tier service, we’ve grown from a single location in 2012 to become Canada’s largest Canadian-owned coworking provider.
• Our prime downtown locations make it easy for teams to focus on what matters most—their success.
• At iQ, our core values guide everything we do.
• CARE – We choose authenticity, empathy, and respect in every interaction.
• CURIOSITY – We explore, learn, and improve to shape what’s next.
• IMPACT – We are obsessed with curating experiences that leave a lasting impression.
• OWNERSHIP – We take pride in our work, own our outcomes, and pursue excellence daily.
• Great Place to Work® Certification™ is the most definitive “employer-of-choice” recognition that companies aspire to achieve.
• It is the only recognition based entirely on what employees report about their workplace experience – specifically, how consistently they experience a high-trust workplace.
• Great Place to Work Certification is recognized worldwide by employees and employers alike and is the global benchmark for identifying and recognizing outstanding employee experience.
• Every year, more than 10,000 companies across 60 countries apply to get Great Place to Work-Certified.
• As the global authority on workplace culture, Great Place to Work® brings 30 years of groundbreaking research and data to help every place become a great place to work for all.
• Their proprietary platform and For All™ Model helps companies evaluate the experience of every employee, with exemplary workplaces becoming Great Place to Work Certified™ or receiving recognition on a coveted Best Workplaces™ List.

Equal Opportunity

• We’re proud to be an equal-opportunity employer committed to fostering diversity and inclusion.
• You will receive consideration for employment regardless of race, religion, gender, gender identity or expression, sexual orientation, ethnicity, creed, disability, or age.
• We are dedicated to providing accommodations throughout the recruitment process to ensure accessibility for everyone.