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About the Role
As an Executive Assistant at Thermo Fisher Scientific, you will support 2 Vice Presidents in Global Life Sciences Solutions Operations. You will serve as a trusted partner to executives, managing complex calendars, coordinating travel, and ensuring seamless communication. Your organizational abilities, discretion, and proactive approach will be crucial in managing confidential information and handling multiple high-priority tasks. You will collaborate with teams, coordinate meetings and events, and manage special projects. This role requires someone who remains composed while delivering outstanding administrative support that enables executives to focus on strategic priorities.
Responsibilities
- Manage complex calendars
- Coordinate travel
- Ensure seamless communication across the organization
- Manage confidential information
- Handle multiple high-priority tasks
- Collaborate with teams
- Coordinate meetings and events
- Manage special projects to completion
Requirements
- Must be legally authorized to work in the United States without sponsorship
- Must be able to pass a comprehensive background check, which includes a drug screening
Skills
- Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
- Outstanding organizational and time management skills
- Ability to manage multiple competing priorities
- Strong written and verbal communication skills
- Exceptional attention to detail
- Professional presence
- Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
- Exceptional interpersonal skills
- Ability to interact effectively with all levels of the organization, including senior leadership
- Experience managing complex calendars across multiple time zones
- Experience coordinating complex international travel and detailed logistics, including managing visa requirements
- Proficiency with expense management systems (e.g., Concur)
- Proficiency with virtual meeting platforms
- Proven ability to work independently
- Ability to anticipate needs
- Proactive problem-solving
- Strong project management capabilities
- Strong event planning capabilities
- Collaborative mindset
- Ability to work effectively in a global, matrixed environment
- Ability to build cross-functional relationships
- Ability to adapt quickly in a fast-paced, dynamic environment
- Ability to handle shifting priorities
- Flexibility to support global teams
- Flexibility to occasionally work outside standard business hours
Location
- South San Francisco, CA
- Carlsbad, CA
Work Type
- Office
- Standard Office Hours (40/wk)
Experience Level
- Minimum of five (5) years of executive administrative experience
- Two (2) years of executive assistant experience supporting senior leadership
Education Level
- High school diploma required
- Bachelor's Degree preferred
- Preferred Fields of Study: Business Administration, Secretarial Science or related field
Salary/Compensations
- $42.00–$57.00 per hour
- Annual incentive plan bonus scheme
- Variable annual bonus based on company, team, and/or individual performance results
Benefits
- Healthcare
- Company 401k
- Choice of national medical and dental plans
- National vision plan
- Health incentive programs
- Employee assistance and family support programs
- Commuter benefits
- Tuition reimbursement
- At least 120 hours paid time off (PTO)
- 10 paid holidays annually
- Paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave)
- Accident and life insurance
- Short- and long-term disability
- Retirement and savings programs
- Competitive 401(k) U.S. retirement savings plan
- Employees’ Stock Purchase Plan (ESPP)
About the Company
- Thermo Fisher Scientific is an innovative, forward-thinking organization with outstanding career and development prospects.
- We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation.
Equal Opportunity
- Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.
- We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform critical job functions, and to receive other benefits and privileges of employment.
- Please contact us to request an accommodation.