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About the Role
Delaware North is hiring a full-time Administrative Assistant, Finance to join our team at our global headquarters in Buffalo, New York. As an Administrative Assistant, you will be responsible for providing administrative assistance to help the organization run efficiently. If you like to innovate, enact change, and seek growth opportunities, apply now to join our team.
Responsibilities
- Manage executive calendars, coordinate meetings, arrange travel, and prepare expense reports, invoices, and other administrative materials
- Compile agendas, presentations, supporting documents, and meeting materials for executive and management meetings
- Serve as the primary point of contact for internal and external stakeholders by managing communications, screening inquiries, and directing requests appropriately
- Prepare, edit, and distribute correspondence, reports, presentations, and other business documents while maintaining accuracy and professionalism
- Organize and maintain executive files, records, mail distribution processes, and department supplies to support efficient operations
- Build and sustain effective working relationships with executives, business partners, and external stakeholders while handling sensitive information with discretion
- Coordinate and execute special projects by managing timelines, requirements, and deliverables to ensure successful completion
Requirements
- Minimum 3 years of administrative support experience, preferably within finance, accounting, or business operations
- Proficiency in Microsoft Office Suite, including Excel, Word, Outlook, and PowerPoint
- Experience working with ERP, accounting, or other enterprise business systems a plus
- Strong organizational skills with attention to detail and accuracy
- Ability to handle confidential and sensitive information with discretion
- Excellent communication and interpersonal skills
- Basic financial and mathematical skills, including working with budgets, invoices, percentages, and reconciliations
Skills
- Microsoft Office Suite
- Excel
- Word
- Outlook
- PowerPoint
- ERP
- Accounting systems
- Enterprise business systems
- Organizational skills
- Attention to detail
- Accuracy
- Communication skills
- Interpersonal skills
- Financial skills
- Mathematical skills
Location
- Buffalo, New York
Work Type
- Full-time
Experience Level
- 3 years of administrative support experience
Education Level
- Associate degree in Business Administration, Accounting, Finance, or a related field preferred
Benefits
- Weekly pay
- Training and development opportunities
- Employee discounts
- Flexible work schedules
- Health insurance
- Dental insurance
- Vision insurance
- 401(k) with company match
- Paid vacation days
- Paid holidays
- Paid parental bonding leave
- Employee assistance program
- Tuition reimbursement
- Professional certification reimbursement
About the Company
- Delaware North is a global company.