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About the Role

Reporting to the Payroll Supervisor, the Payroll & Benefits Coordinator will manage the full payroll cycle for up to 9 residences, ensuring compliance, accuracy, timeliness, and data integrity.

Responsibilities

• Process and manage full cycle of a high-volume employees in a multi-provincial (ON, BC) bi-weekly (hourly/ salaried) payroll using ADP Workforce Now system ensuring deadlines and accuracy standards are met.
• Support up to 9 residences with an overall average of 1,200+ employees.
• Ensure all payroll and benefits transactions are accurately reported and recorded while maintaining compliance with tax laws, regulations, and company policy.
• Process WCB/WSIB remittances, EHT year – end reporting, new hires, employee changes, termination, ROEs, garnishments, T4 slips and other year-end reporting activities.
• Administer employee benefit plan, ensure benefit deductions and taxable benefits are set up accurately in ADP Workforce now.
• Ensure company policies and government requirements are being followed as they relate to payroll.
• Maintain confidentiality of personal files and payroll information.
• Prepare standard and complex reports as required.
• Respond to all payroll and benefits related inquiries from employees.
• Deal with multiple complex unionized environments.
• Maintain employee records for BC wage level along with their base rate.
• Prepare reports for wage level program.
• Deal with workers compensation board, providing necessary information.
• Communicate with various government agencies.
• Perform other duties as assigned.

Requirements

• 3 - 5 years of Canadian payroll experience with strong customer service focus.
• ADP Workforce Now payroll system experience is required.
• Intermediate knowledge of Microsoft office (Word, Outlook, excel) is required.
• Solid understanding of all payroll processes especially in unionized environment.
• In-depth knowledge of provincial employment standards and legislation.

Skills

• Canadian payroll
• Customer service
• ADP Workforce Now
• Microsoft Office (Word, Outlook, Excel)
• Payroll processes
• Unionized environments
• Provincial employment standards and legislation
• Taxable benefits
• Calculation of vacation/ statutory pay/ severance pay
• WCB/WSIB remittances
• EHT year – end reporting
• New hires processing
• Employee changes processing
• Termination processing
• ROE processing
• Garnishments processing
• T4 slips processing
• Year-end reporting
• Employee benefit plan administration
• Benefit deduction setup
• Taxable benefit setup
• Confidentiality
• Report generation
• Employee inquiry response
• Wage level record maintenance
• Workers compensation board interaction
• Government agency communication

Location

• Amica Support Office

Work Type

• Full-Time

Experience Level

• 3-5 years

Education Level

• Certified Payroll Compliance Practitioner (PCP) is an asset

Salary/Compensations

• $61,000 to $76,000
• Maximum Bonus Potential: 15% target bonus

Benefits

• Comprehensive health, dental, and vision coverage
• Retirement plan contributions
• Disability
• Employee wellness programs
• Generous annual vacation entitlement

About the Company

• At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment.
• We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience.
• We are committed to enriching the lives of seniors now and as their needs change, and offer Independent Living (IL), Assisted Living (AL) and Memory Care (MC) lifestyle options.
• Established in 1996, we own and operate 31 residences in British Columbia and Ontario and continue to grow in select markets.
• Find out how you can become part of a team where you belong and make a real impact every day.

Equal Opportunity

• We are actively seeking applicants from all religions and ethnicities, LGBTQ2s+, Black, Indigenous, racialized people, and persons with disabilities and encourage people from all backgrounds to apply for our positions.
• Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the Bona-fide requirements for the open position. Applicants need to make their requirements known when contacted.