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About the Role

We are seeking an independent, well-organized, and service-oriented individual to ensure the smooth running of our office and contribute to a professional and pleasant work environment. As the first point of contact for employees, visitors, and external partners, you will be central to office organization, ensuring everyone feels well taken care of. You will work closely with our Management Assistant, reliably covering for them during absences, and supporting management by ensuring all organizational and administrative processes run smoothly.

Responsibilities

Ensuring a smooth and efficient daily office routine.
Receiving and assisting visitors, creating a professional and friendly atmosphere.
Answering incoming calls and handling general inquiries.
Receiving, sorting, and distributing incoming mail and deliveries.
Managing and procuring office supplies, coordinating with external service providers and suppliers.
Organizing and maintaining the office kitchen, ensuring a clean, tidy, and well-equipped environment.
Coordinating cleaning services and ensuring the office spaces are well-maintained.
Organizing and preparing meeting rooms, ensuring necessary equipment for meetings and events.
Organizing and coordinating catering for meetings, internal events, and regular team offerings like Fruit Day and Pizza Day.
Assisting employees with office-related concerns and administrative tasks.
Identifying optimization potential and actively developing office processes.
Covering for the Management Assistant during absences.
Supporting the CEO during coverage periods, particularly with calendar management, meeting coordination, travel arrangements, and expense reporting.
Undertaking other administrative and organizational tasks in daily operations.
Supporting other members of the management team as needed.
Handling confidential and sensitive information with trust and professionalism.

Requirements

First professional experience in Office Management, Office Administration, Reception, or a comparable administrative position.
Strong organizational skills, high attention to detail, and the ability to coordinate multiple tasks and priorities simultaneously.
Independent, pragmatic, and service-oriented work style, with a desire to support colleagues in their daily work.
Friendly, professional, and confident demeanor when interacting with employees, visitors, and external partners.
Very good communication and teamwork skills, with a strong sense for professional and appreciative interaction.
Independent and responsible work style, with the ability to organize office operations independently and identify areas for improvement.
Good knowledge of Microsoft Office, especially Outlook, Word, and Excel.
Fluent German and very good English skills, both written and spoken.

Skills

Microsoft Office (Outlook, Word, Excel)
Communication skills
Teamwork skills
Organizational skills
Detail-oriented
Service-oriented
Independent work
Problem-solving

Location

Berlin, Germany

Work Type

Part-time
4-day week
32 hours per week

Experience Level

Entry-level

Salary/Compensations

Attractive remuneration

Benefits

Attractive remuneration.
Varied and responsible position with significant scope for design.
Opportunity to actively contribute to shaping a positive and professional work environment.
A collegial, supportive, and international team.
A modern workplace in the heart of Berlin on Kurfürstendamm with an open and professional work atmosphere.
24 vacation days per year with a 4-day week.

About the Company

Deutsche ReGas is a provider of European energy infrastructure.
Deutsche ReGas operates the energy terminal "Deutsche Ostsee" in the industrial port of Mukran.
This energy terminal and the LNG terminal previously realized by Deutsche ReGas in Lubmin are the first and only privately financed, floating liquefied gas terminals in Germany.
Furthermore, Deutsche ReGas is planning the construction of hydrogen electrolyzers and solutions for hydrogen derivatives.
Further information can be found at deutsche-regas.de.