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About the Role

The Coordinator, Operations and Relocation provides flexible, hands-on support during the Smartlife warehouse and Beyond Print production move. The position helps maintain day-to-day service by completing routine operational, production-support and administrative tasks. The role works across move-related work areas as priorities change, including move preparation, packing and labelling, inventory and records support, basic administrative support, setup of new spaces, and post-relocation follow-up.

Responsibilities

Provide operational support to SmartLife, Beyond Print, and other departments as needed.
Maintain accurate inventories, move lists, status trackers, and file-location records.
Sort, label, pack, seal, and stage items using approved labels.
Assist staff in organizing historical files and materials.
Scan, copy, rename, or refile documents as directed.
Protect confidential, client, financial, and production records.
Flag records requiring secure storage, retention review, or approved destruction.
Identify damaged, duplicate, obsolete, or unidentified items for staff review.
Coordinate the movement of packed items and support movers.
Assist with unpacking, shelving, organizing supplies, and arranging work areas.
Confirm that required materials are available in new spaces.
Support post-move follow-up by locating missing items, correcting labels, updating inventories, organizing supplies, and reporting damaged equipment, stock, or files.

Requirements

Strong organization and attention to detail.
Ability to label, track, locate, and reconcile a high volume of items.
Ability to shift between various tasks while maintaining accuracy and meeting priorities.
Basic computer skills, including email, shared documents, spreadsheets, data entry, and electronic tracking systems.
Clear verbal and written communication skills.
Ability to work cooperatively with staff, vendors, and service providers.
Sound judgment regarding privacy, confidentiality, records handling, inventory control, and escalation of risks.
Ability to follow written procedures, checklists, production instructions, packing plans, and health-and-safety requirements.
Commitment to accessibility, inclusion, respectful service, and creating organized workspaces.
Secondary school diploma or equivalent experience.
Experience working in an environment with confidential records, inventory, production deadlines, or client-service responsibilities is an asset.
Training or experience related to accessibility, inclusive service, safe material handling, workplace safety, or inventory systems is an asset.
Any required equipment certification must be completed before operating that equipment.

Skills

Organization
Attention to detail
Labeling
Tracking
Locating
Reconciling
Task shifting
Accuracy
Meeting daily priorities
Basic computer skills
Email
Shared documents
Spreadsheets
Data entry
Electronic tracking systems
Verbal communication
Written communication
Cooperation
Judgment
Privacy awareness
Confidentiality
Records handling
Inventory control
Risk escalation
Following procedures
Accessibility commitment
Inclusion commitment
Respectful service
Warehouse familiarity (asset)
Shipping familiarity (asset)
Production familiarity (asset)
Records-management familiarity (asset)
Move-coordination familiarity (asset)

Location

On-site
Current locations
New locations

Work Type

Full Time
Contract
On-site

Experience Level

Previous experience in warehouse operations, production support, logistics, office administration, records organization, facilities moves or a comparable role is preferred.

Education Level

Secondary school diploma or equivalent experience.

About the Company

CNIB is committed to accommodating applicants with disabilities and will work with applicants requesting accommodations at any stage of the hiring process.