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About the Role

Colliers has an exciting opportunity for someone passionate about commercial property management. The Property Administrator will support the Property Management team and assist with the overall management of the real estate portfolio. Strong client relationships are meaningful to you. You enjoy playing a central role in customer care by bringing superior interpersonal skills, attention to detail, and a positive demeanor to everything you do. Your superior communication and organizational skills mean that you are able to respond to tenant inquiries, you exude professionalism and your customer service skills are second to none.

Responsibilities

Respond to general day-to-day inquiries from tenants, service providers and contractors, and redirect specific issues to the appropriate staff member for action and resolution.
Track and distribute lease documents, update the tenant contact list, and prepare welcome packages for new tenants.
Prepare tenant notices and general correspondence for the Property Manager.
Assist the operations department with drafting notices and other correspondence for the Property Manager’s approval.
Assist the Property Manager with obtaining supplier and contractor quotations and tracking contract renewal dates.
Issue, maintain and track purchase orders as required.
Assist with the preparation of seasonal work contracts (landscaping, snow removal, etc.).
Prepare Welcome and Move-Out Packages.
Attend and actively participate in staff meetings.
Review and Code invoices.
Track and coordinate all tenant chargebacks with accounting.
Work closely with the property manager to provide support with budget preparation.
Prepare monthly property management reports for clients as directed by the property manager.
Maintain the portfolio utility meter database and tenant utility consumption as needed.
In conjunction with the Property Accountants, assist with monthly accounts receivable analysis, including monitoring rental arrears, preparing notifications, demand, and default notices, and following up with tenants to ensure timely payment of monthly rent, as directed by the Property Manager.
Track Facility Services staff work hours monthly and verify the accuracy of payroll chargebacks from the head office.
Make any necessary corrections and provide back-up for any discrepancies.
Coordinate all tenant and building signage with the Property Manager's assistance.
Assist with the arrangement and coordination of special projects.
Perform other duties as required.

Requirements

A minimum of 1-2 years of related work experience.
Previous work experience in commercial real estate or property management an asset.
Advanced skills in Microsoft Office applications (MS Word, Excel, PowerPoint and Outlook).
Yardi knowledge would be considered an asset.
Basic knowledge of accounting an asset.
Ability to communicate clearly and concisely, both orally and in writing.
Possess strong organizational and time management skills with a demonstrated ability to work both independently and within a team environment.
Exhibit a high level of professionalism and excellent interpersonal skills.
Strong relationship-building ability, proactive, results-oriented, and resourceful.
Ability to meet deadlines without compromising accuracy, excellent product quality and attention to detail.
Applicants must be currently authorized to work in Canada on a full-time basis.
The employer will not sponsor applicants for work visas.
Direct applicants only please, no agencies.

Skills

Microsoft Office
MS Word
Excel
PowerPoint
Outlook
Yardi
Accounting
Communication
Organizational skills
Time management
Interpersonal skills
Relationship-building
Attention to detail

Location

700 University, Toronto, Ontario

Work Type

12-month maternity leave contract
Full-time

Experience Level

1-2 years

Salary/Compensations

$59,042 to $62,000

Benefits

Comprehensive and flexible benefits package
Competitive compensation
Industry-leading training and development programs
Employee Resource Groups (ERGs)

About the Company

Colliers is one of Canada’s leading commercial real estate services firms, driven by its mission to accelerate success for its people, clients, and communities.
Colliers has been recognized as a top employer on a number of prestigious lists, including Best Workplaces in Canada, Best Workplaces in Canada for Women, Best Workplaces with Most Trusted Executive Teams, among others.
Colliers is a global team of 24,000 professionals across 70 countries.

Equal Opportunity

Colliers is an equal opportunity employer and values diversity in its workforce.
Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process.
If you require a disability-related accommodation to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.