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About the Role

The Client Intake Coordinator performs the initial screening and analysis of new client and new matter requests, ensuring that each request is complete, accurate, and complies with internal and client guidelines.

Responsibilities

• Screens new client/new matter requests for missing and inaccurate information, additional client requirements, and compliance with Firm's requirements for new clients and matters.
• Communicates directly with partners and partner secretaries to obtain missing information, clarification of existing information, and other required data prior to opening new client or matter.
• Provides guidance and assistance to partners regarding the most appropriate course of action with respect to new clients and new matters.
• Provides relevant knowledge and support to others in the Firm in a manner that increases the level of understanding of Client Accounting processes, building strong relationships with partners and executive assistants.
• Responds to inquiries and requests made by attorneys, executive assistants, paralegals and staff.
• Offers solutions across a range of situations, escalating evolving issues to the supervisor in a timely manner to ensure appropriate follow-up.
• Coordinates with members of Client Intake team to ensure that clients and matters are set up correctly in Aderant.
• Coordinates with and assists Client Intake team to ensure day-to-day requests are completed in a timely and efficient manner.
• Actively seeks to enhance knowledge of all Client Accounting procedures and processes.
• Updates and maintains information for client/matter policies and procedures.
• Utilizes effective interpersonal, written and verbal communication skills to facilitate effective work relationships with others.
• Performs other related duties as assigned.

Requirements

• Knowledge of relevant Firm computer software programs (e.g., Outlook, Excel), with the ability to learn new software and operating systems
• Strong knowledge of all aspects of client/matter intake process
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to work and develop skills independently
• Ability to meet deadlines
• Ability to handle multiple projects and shifting priorities
• Ability to handle sensitive matters and maintain confidentiality
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work well independently as well as effectively within a team
• Flexibility to adjust hours and work the hours necessary to meet operating and business needs

Skills

• Interpersonal skills
• Written communication skills
• Verbal communication skills
• Attention to detail
• Independent work
• Meeting deadlines
• Handling multiple projects
• Handling shifting priorities
• Handling sensitive matters
• Maintaining confidentiality
• Organizing work
• Prioritizing work
• Teamwork
• Adaptability

Location

• New York

Work Type

• Hybrid

Experience Level

• Minimum of two years of administrative work experience in a professional services environment

Education Level

• Bachelor's degree

Salary/Compensations

• $85,000 - $95,000

Benefits

• Competitive salaries
• Year-end discretionary bonuses
• Comprehensive health care (medical, dental, vision)
• Savings plan/401(k)
• Voluntary benefits
• Generous paid time off
• Paid leave options, including parental
• In-classroom, remote, and on-demand learning and professional development opportunities
• Robust well-being classes and programs
• Opportunities to give back and make an impact in local communities

About the Company

• Skadden, Arps, Slate, Meagher & Flom LLP has forged a reputation as one of the most prestigious law firms in the world.
• Relying on innovation, intellect, teamwork and tenacity, our lawyers deliver the highest quality advice and novel solutions to our clients’ legal issues.
• We are known for handling the most complex transactions, litigation/controversy issues, and regulatory matters, as well as for the strong partnerships we build with clients and each other.
• Our attorneys, who reflect a broad range of experiences and perspectives, work together seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.
• What makes Skadden special is our people and the culture, community and spirit of collaboration we have created.
• We believe in teamwork and inspiring each other to be our best in an atmosphere that promotes professionalism and excellence in all that we do.
• We know that inclusion and drawing on the strength of a wide spectrum of talent only make us better and is vital to the firm's success.
• Our goal is for everyone at the firm to enjoy a challenging career with opportunities for development and growth and to support the well-being of our attorneys and business services professionals.

Equal Opportunity

• Skadden is an Equal Opportunity Employer.
• It does not discriminate against applicants or employees based on any legally impermissible factor including, but not limited to, race, color, religion, creed, sex, national origin, ancestry, age, alienage or citizenship status, marital or familial status, domestic partnership status, caregiver status, sexual orientation, gender, gender identity or expression, change of sex or transgender status, genetic information, medical condition, pregnancy, childbirth or related medical conditions, sexual and reproductive health decisions, disability, any protected military or veteran status, or status as a victim of domestic or dating violence, sexual assault or offense, or stalking.
• Applicants who require an accommodation during the application process should contact Alex Taylor at (212) 735-2176.
• Skadden Equal Employment Opportunity Policy
• Applicants Have Rights Under Federal Employment Law
• In accordance with the Transparency in Coverage Rule, click here to review machine-readable files made available by UnitedHealthcare: Transparency in Coverage