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About the Role

Facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks. Be part of something bigger — help us build a healthier, addiction-free future together.

Responsibilities

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Maintains a system for recording expenses and the use of petty cash.

Requirements

• At least two years of experience as an Administrative Assistant.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.
• Regularly required to sit, use hands to type, handle or feel objects, tools or controls; reach with hands and arms, and talk or hear.
• Frequently required to stand, walk, stoop, kneel or crouch and lift and/or move up to 30 pounds.

Skills

• Microsoft Office Suite or related software
• Clerical procedures and systems
• Recordkeeping
• Filing
• Communication
• Interpersonal skills
• Customer service
• Organizational skills
• Attention to detail

Location

• Ronkonkoma, NY 11779

Work Type

• Full Time

Experience Level

• At least two years of experience

Education Level

• High School or GED Equivalent
• Bachelor’s degree (preferred)

Salary/Compensations

• $20.48 - $25.00 Hourly

Benefits

• 100% employer-paid medical insurance for all eligible employees and their dependents
• 10 Paid Holidays
• Paid vacation, sick time, personal and wellness time
• Medical, dental, and vision insurance for those who are scheduled to work at least 30 hours per week
• Pet insurance, legal support, and other supplemental insurance
• Generous tuition reimbursement program
• 403(b) retirement plan

About the Company

• Phoenix House of NY | Long Island is a nonprofit organization dedicated to helping individuals and families overcome substance use disorders and achieve lasting recovery.
• We provide treatment, housing, and support services for our clients and their families.
• Our core values— Integrity, Compassion, Appreciation, Respect, Excellence, and Forward Thinking —guide our approach, ensuring each person receives evidence-based care that promotes dignity and wellness.
• By upholding these values, we empower people to rebuild their lives with hope, accountability, and support.