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About the Role

Flex is seeking a highly strategic and proactive Executive Assistant to support the President, Regulated Manufacturing Solutions (RMS). This role serves as a trusted partner to the Segment President and acts as a central point of coordination across the Segment & Flex Executive Leadership Team, Board interactions, and key business stakeholders. The ideal candidate thrives in a fast-paced, high-growth environment, exercises exceptional judgment and discretion, and can manage competing priorities while maintaining a high level of professionalism and confidentiality. This individual will play a critical role in enabling the Segment President to focus on strategic priorities by driving operational excellence, communication, coordination, and execution across the RMS organization.

Responsibilities

Manage day-to-day schedules to optimize the executive's time, ensuring they are prepared for all meetings & priorities
Coordinate internal and external meetings, including team, extended staff, all-hands, off-site meetings & one-on-ones
Anticipate executive needs and proactively resolve scheduling, logistical, and operational challenges
Full inbox and call management; answering on behalf of the executive as appropriate; resolves routine and complex inquiries
Book domestic and international travel in alignment with the company's travel policy, considering travel Visas, costs, and proper documentation
Verify and approve transactions including managing confidential correspondence and sensitive legal and business information with the highest degree of discretion
Ensure the timely submission of expenses and manage the approval process for expense reports submitted by the executive's direct reports
Collaborate and execute on special projects and serve as the key point of contact to verify departmental goals, related milestones, and initiatives are aligned with the annual business cycle
Understand and adapt to the impacts of changing business processes and the relevance of performance metrics
Leverage AI-enabled tools, digital assistants, and workflow automation solutions to streamline administrative processes
Assist with preparation of content for Board meetings, talent reviews, leadership communications, and employee engagement activities in partnership with HR
Act as a liaison between the Segment Executive Team, Executive Leadership Team, and key business stakeholders
Manage special projects, initiatives, and strategic programs on behalf of the Segment President
Track key milestones, risks, dependencies, and deliverables across multiple initiatives
Coordinate cross-functional activities involving HR, Legal, Finance, Communications, and executive leadership
Develop dashboards, reports, and presentations that support decision-making and organizational alignment
Coordinate complex domestic and international travel arrangements
Manage itineraries, logistics, expense reporting, and meeting preparation
Support executive visits, leadership team meetings, and major company events

Requirements

Bachelor's degree or equivalent relevant experience
Minimum of 7-9 years of applicable administrative experience supporting a SVP or President, ideally from a fast-paced Manufacturing/ Tech/ Software company
Skillful execution of administrative activities, with discretion, great attention to detail, organization, and process
Strong oral and written communication: Ensure communications are clear, high attention to detail, thorough, and specific, focusing on follow-through
Ability to communicate clearly and effectively with senior leaders and external stakeholders with the ability to build strong relationships
Ability to take meeting minutes, comprehend what actions are needed and send out/track actions to completion
Demonstrated ability to efficiently create, consolidate, and format PowerPoint presentations and Excel spreadsheets with a strong attention to detail
Strong application of using Outlook and Zoom conference programs with both audio and visual conferencing platforms
Project Management experience needed at an intermediate level
Proven ability to manage projects, work under pressure, and consistently meet deadlines

Skills

AI-enabled tools
Digital assistants
Workflow automation solutions
Microsoft PowerPoint
Microsoft Excel
Microsoft Outlook
Zoom conference programs
Project Management

Location

AUSTIN TX

Work Type

Full-time

Experience Level

7-9 years of applicable administrative experience supporting a SVP or President

Education Level

Bachelor's degree or equivalent relevant experience

Benefits

Full range of medical, dental, and vision plans
Life Insurance
Short-term and Long-term Disability
Matching 401(k) Contributions
Vacation and Paid Sick Time
Tuition Reimbursement

About the Company

Flex is the diversified manufacturing partner of choice that helps market-leading brands design, build and deliver innovative products that improve the world.
A career at Flex offers the opportunity to make a difference and invest in your growth in a respectful, inclusive, and collaborative environment.
If you are excited about a role but don't meet every bullet point, we encourage you to apply and join us to create the extraordinary.

Equal Opportunity

Flex is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex, you must complete the application process first).