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About the Role

Join JLL's dynamic Leasing team as a Sales Coordinator and become the operational backbone of high-performing commercial real estate professionals. This role offers a gateway to understanding the commercial real estate business and making a tangible impact on multimillion-dollar transactions, working at the intersection of technology, finance, marketing, and client relationships.

Responsibilities

Synthesize market intelligence into compelling client deliverables, including market surveys, tour books, and competitive analyses, using AI-powered research tools.
Prepare critical deal documents such as Requests for Proposals (RFPs), Letters of Intent (LOIs), renewal letters, and leasing status reports.
Maintain and optimize the CRM database, leveraging AI analytics to uncover prospect patterns, track deal pipelines, and generate predictive insights.
Manage property listings across CoStar, LoopNet, View the Space, and Hightower.
Create visually striking marketing materials—flyers, brochures, presentations, and email campaigns—enhanced with AI-assisted design and content generation tools.
Support the planning and execution of client events, industry functions, and property open houses.
Serve as the primary liaison between brokers and the accounting department for seamless deal file processing.
Collect, organize, and submit deal paperwork with accuracy and attention to detail.
Calculate, generate, and track invoices using JLL's accounting platform.
Monitor outstanding invoices and payment status, keeping brokers informed of financial milestones.
Deploy generative AI tools to streamline document creation, data analysis, and presentation development.
Use machine learning-enhanced platforms to identify market trends and automate routine research tasks.
Continuously explore emerging technologies to improve team efficiency and client deliverables.
Coordinate complex schedules, manage meeting logistics, and ensure seamless day-to-day operations.
Serve as the first point of contact for clients, demonstrating professionalism and hospitality.
Provide technical support and troubleshooting for brokers.

Requirements

1+ years of professional experience supporting multiple executives or team members, preferably in commercial real estate, professional services, or a fast-paced corporate environment.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) with strong Excel skills for financial modeling and data analysis.
Demonstrated interest in commercial real estate and eagerness to build expertise in the industry.
Analytical mindset with proven problem-solving abilities and strategic thinking capacity.
Exceptional communication skills—both written and verbal—with the ability to interact confidently with clients and senior professionals.
Strong organizational skills with the ability to manage competing priorities and meet tight deadlines.
Self-motivated with a proactive approach to learning and professional development.
Experience with CRM systems (Salesforce, HubSpot, or similar platforms).
Familiarity with AI tools such as ChatGPT, Microsoft Copilot, or industry-specific automation platforms.
Project management capabilities, including the ability to juggle multiple initiatives simultaneously.
Meticulous attention to detail with strong proofreading and editing abilities.
Resourceful, adaptable, and solution-oriented with a positive attitude.
Discretion and professionalism when handling confidential information.
Eagerness to embrace new technologies and continuously improve processes.
Candidates must be authorized to work in the United States without sponsorship.

Skills

Microsoft Office Suite
Excel
Financial modeling
Data analysis
Commercial real estate
Problem-solving
Strategic thinking
Written communication
Verbal communication
Organizational skills
Time management
CRM systems
AI tools
Project management
Attention to detail
Proofreading
Editing
Adaptability
Technology adoption

Location

Austin, TX

Work Type

On-site

Experience Level

1+ years of professional experience

Education Level

Bachelor's degree

Benefits

401(k) plan with matching company contributions
Comprehensive Medical, Dental & Vision Care
Paid parental leave at 100% of salary
Paid Time Off and Company Holidays
Early access to earned wages through Daily Pay

About the Company

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.
At JLL, we're shaping the future of real estate for a better world.
We harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.