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About the Role

Provide Senior level administrative support to leadership team for RBC US, maintaining calendars, coordinating meetings, and managing travel arrangements. This role also involves processing expense reports, acting as a subject matter expert on policies, and managing contingent workforce processes.

Responsibilities

• Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.
• Manage complex scheduling across internal and external stakeholders.
• Help organize and execute events for executive team and external onsite meetings.
• Arrange and coordinate domestic and international travel agendas.
• Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines.
• Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures.
• Arrange all aspect of in person and virtual meetings.
• Ensure the executive is well-prepared for meetings and events.
• Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources.
• Assist with technology requests, supply orders and miscellaneous queries.
• Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access.
• Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings.
• Handle regular activities without prompting, and advise in advance of issues or delays.
• Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support.
• Adapt quickly to shifting priorities and make judgment calls in ambiguous situations.
• Lead and coordinate ad hoc projects as requested.

Requirements

• At least 5-7+ years supporting senior executives within the finance industry.
• Experienced in handling a wide range of administrative and executive support tasks.
• Capable of working independently.
• Able to maintain a high level of professionalism.
• Incredible organizational skills, attention to detail, and time management.
• A natural problem-solver who is calm under pressure and thrives in fast-paced environments.
• Able to handle confidential information with discretion.
• Skilled at handling multiple tasks and confident in communicating priorities if needed.
• Emotionally intelligent and able to build trust and rapport with senior leaders.
• Driven, curious, and eager to take on more responsibility over time.
• Ability to work in a dynamic, fast-paced environment.
• Ability to organize, prioritize, multi-task and solve problems efficiently.
• High attention to detail.
• Strong written and verbal communication skills.
• Exhibits sound judgement and decision-making abilities.
• Ability to interact effectively and establish good working relationships with other internal and external personnel.
• Excellent telephone etiquette.
• Self-starter with ability to work independently.

Skills

• Adaptability
• Critical Thinking
• Customer Service
• Detail-Oriented
• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Office Suite
• Video conferencing platforms (webex, zoom, teams)
• Financial Engineering
• Financial Statement Analysis
• Investments Analysis
• Personal Development
• Personal Initiative
• Teamwork

Location

• BROOKFIELD PLACE FKA 3 WORLD FINANCIAL CENTER, 200 VESEY STREET:NEW YORK
• New York
• United States of America

Work Type

• Full time
• Salaried

Experience Level

• Senior level
• 5-7+ years

Education Level

• Bachelor’s degree or equivalent

Salary/Compensations

• $75,000- $105,000

Benefits

• Bonuses
• Flexible benefits
• Competitive compensation
• Commissions
• Stock where applicable
• 401(k) program with company-matching contributions
• Health, dental, vision, life and disability insurance
• Paid time-off plan

About the Company

• At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC.
• We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world.
• Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities.
• RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.
• We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper.
• We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

Equal Opportunity

• RBC’s compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that: Drives RBC’s high-performance culture, Enables collective achievement of our strategic goals, Generates sustainable shareholder returns and above market shareholder value.
• RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.