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About the Role

Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial, and advertising support to the branch office and sales agents.

Responsibilities

• Processes and maintains accurate records of all real estate transactions.
• Accurately reports information to the Office Manager and the Accounting Department.
• Manages and maintains the office's social media platforms by creating, updating, and scheduling content.
• Designs graphics and promotional material using Canva.
• Orders installation and removal of signs, and maintains office sign inventory.
• Accurately maintains the Lock Box inventory and logs.
• Performs general secretarial duties for the office manager and sales agents.
• Processes checks for funds involved in real estate transactions.
• Processes documents for new agents.
• Updates real estate transaction data into the computer system.
• Answers telephone and greets visitors.
• Requests machine repairs and orders office supplies.
• Maintains the office in a neat, orderly, and attractive manner.
• Processes earnest money and commission check deposits.
• Coordinates and processes files in conjunction with the TC team.

Requirements

• Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors, and co-workers.
• Must possess exemplary customer service skills.
• Ability to communicate professionally in oral and written fashion.
• Must possess strong clerical, statistical, and administrative skills.
• Prior experience managing or contributing to office social media accounts and creating materials using Canva is preferred.
• Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook.
• Must be able to type with accuracy.
• Prior experience in an office administrative role is preferred.
• Knowledge of basic accounting, bookkeeping, and computer skills is required.
• Ability to work independently on confidential material.
• Must possess good judgment and problem-solving skills.
• Ability to maintain skills required through training offered by the company or outside sources.

Skills

• Social media management
• Graphic design using Canva
• Clerical skills
• Statistical skills
• Administrative skills
• Customer service
• Professional communication (oral and written)
• Computer proficiency (Word, Excel, Power Point, Publisher, Outlook)
• Typing accuracy
• Basic accounting
• Bookkeeping
• Independent work
• Problem-solving

Education Level

• High school diploma required
• Business school education desirable

Salary/Compensations

• $19-$20 per hour

About the Company

• HowardHanna.com
• Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
• The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Equal Opportunity

• Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability.
• The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.