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About the Role

The Accounts Payable Coordinator plays a vital role in maintaining Haymarket Media’s financial health by managing purchasing, receiving, invoice posting, and payment workflows. This position ensures seamless disbursement operations and acts as an operational line of defense for timely supplier payments, proper support documentation, internal controls, and transaction discrepancy resolution.

Responsibilities

• Organize and process incoming invoices in Google Gmail, ensuring accurate coding and 3-way matching against purchase orders and goods receipts.
• Create and maintain vendor profiles in Unit4 Business World in coordination with internal purchasers and the contracts department.
• Review incoming T&E expense claims within the Business World system to ensure compliance with company policy and notify claimants of necessary adjustments.
• Prepare payment proposals in Business World via Excel for timely payments under established terms.
• Process domestic/international wires and ACH payments using Citizens Bank Optima software.
• Monitor invoice workflows for processing bottlenecks.
• Trace system transactions to isolate root causes of payment or ledger errors and troubleshoot bank payment issues.
• Handle AP inquiries from external vendors and internal purchasers across multiple brands.
• Assist accounting leadership with audit requests and maintain audit-ready transaction records.

Requirements

• 2–4 years of dedicated Accounts Payable or full-cycle accounting experience.
• Hands-on experience with Enterprise ERP systems (e.g., Unit4 Business World, NetSuite, SAP, Oracle, or QuickBooks).
• Proficiency with commercial banking platforms (e.g., Citizens Bank) for ACH/wire execution.
• Advanced proficiency in Google Workspace (Gmail) and Microsoft Excel or Google Sheets for data management and payment proposals.
• Solid understanding of automated workflows, 3-way matching, General Ledger structures, basic double-entry accounting, and GL entries.
• Exceptional written and verbal communication skills with a track record of resolving vendor disputes diplomatically.
• Strong attention to detail and high professional standards when interacting across departments.
• Basic understanding of sales and use tax is a plus.

Skills

• Google Workspace
• Microsoft Excel
• Google Sheets
• Unit4 Business World
• NetSuite
• SAP
• Oracle
• QuickBooks
• Citizens Bank Optima
• ACH payments
• Wire payments
• 3-way matching
• General Ledger
• Double-entry accounting

Location

• New York, NY

Work Type

• Hybrid
• Full-time

Experience Level

• 2-4 years

Education Level

• Associate’s degree in Accounting

Salary/Compensations

• $60K-$70K

Benefits

• Competitive compensation package
• Paid annual vacation, holiday and sick time off
• Comprehensive health plans including medical, dental and vision
• Competitive 401(k) investment options and generous company matching program
• Life insurance
• Commuter benefits
• Employee referral awards
• Tuition reimbursement
• Training opportunities through industry-recognized programs
• Three Week “Work from Anywhere” benefit

About the Company

• Haymarket Media, Inc. is an award-winning specialist content and information company with more than 30 market-leading media brands.
• Haymarket offers unmatched expertise and insight through balanced, relevant, original content across a spectrum of media channels.
• Haymarket Media Group is a privately-owned media, data and information company shaping a better future with remarkable content for specialist audiences.
• The company has 1,300 employees across offices in the UK, US, Canada, Hong Kong, Singapore, India, Germany and the Netherlands.
• Haymarket’s portfolio consists of more than 70 market-leading brands.
• As a Certified B Corporation, we’re proud to be part of a community of companies working together for change.

Equal Opportunity

• An equal opportunity employer, Haymarket Media does not discriminate in hiring or terms and conditions of employment because of an individual's race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other protected category recognized by state, federal, or local laws.