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About the Role

We are seeking a proactive and highly organized Administrative Assistant to support the Senior Vice President, Group Solutions, Corporate Direct. This role is ideal for someone who is detail-oriented, professional, and confident managing priorities in a fast-paced environment. This role offers variety, visibility, and the opportunity to make a meaningful impact by helping a busy team stay organized, prepared, and focused.

Responsibilities

Manage the Senior Vice President’s calendar, including scheduling, prioritizing requests, resolving conflicts, and protecting preparation time
Coordinate meetings, including room or virtual bookings, agendas, materials, attendance tracking, and follow-up items
Prepare, format, and proofread presentations, reports, briefing materials, agendas, and correspondence using Microsoft Office and AI-enabled tools
Process expenses accurately and on time, including receipts, approvals, coding, and follow-up
Support travel, offsite meetings, and team events, including logistics, communications, materials, and budget tracking
Provide general administrative support, including document management, file organization, correspondence, data entry, invoices, and team communications
Proactively identify opportunities to use AI, automation, and new tools to simplify administrative processes and improve quality, speed, and consistency
Handle confidential information with discretion and professionalism

Requirements

Strong organizational, time management, and prioritization skills
Excellent calendar management, scheduling, and coordination capabilities
Clear written and verbal communication with strong attention to detail
Proficiency with Microsoft Outlook, PowerPoint, Word, Excel, and Teams
Curiosity and willingness to embrace AI, automation, and new tools that improve efficiency and quality of work
Professionalism, discretion, resourcefulness, and sound judgment
Experience in a coordinator, administrative assistant or executive assistant role
Experience coordinating calendars, meetings, agendas, travel, expenses, and offsite logistics
Strong skills in preparing and proofreading presentations, reports, and correspondence
Experience in professional services, benefits, insurance, financial services, or a corporate environment is an asset

Skills

Microsoft Outlook
Microsoft PowerPoint
Microsoft Word
Microsoft Excel
Microsoft Teams
AI
Automation

Experience Level

Experience in a coordinator, administrative assistant or executive assistant role

Salary/Compensations

$55,000 - $65,000 per annum

About the Company

People Corporation is a national provider of benefits, retirement, wealth, wellness, and human resource solutions.
Our experts and solutions serve over 20,000 clients representing nearly 3 million Canadians.
We offer customized solutions designed to fit the unique needs of businesses and their employees, members and stakeholders.

Equal Opportunity

Providing an inclusive, accessible environment, where all employees and clients feel valued, respected and supported is something we're committed to.
We are dedicated to building a workforce that reflects the diversity of the communities in which we live, and to creating an environment where every employee has the opportunity to reach their potential.
If you require an accommodation or an alternative format of any posting please reach out to careers@peoplecorporation.com