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About the Role

Shulman & Partners LLP is seeking an organized and proactive Office Administrator to serve as the operational anchor for their Toronto office. This role is execution-focused, ensuring the smooth day-to-day running of the office while supporting engagement initiatives and firm-wide projects.

Responsibilities

• Serve as the first point of contact for clients, visitors, and team members.
• Manage the front desk, phones, and common areas to ensure professional and warm client interactions.
• Receive, distribute, and coordinate incoming and outgoing mail, deliveries, and courier services.
• Handle file retrieval as needed.
• Maintain office organization, cleanliness, and stock levels, including managing snack and lunch orders, supplies, and vendors.
• Address equipment issues and coordinate meeting room setups.
• Coordinate recognition moments, onboarding and offboarding logistics, and internal events.
• Support employer brand initiatives and firm participation in external events.
• Assist with HR, IT, Marketing, and firm-wide projects as needed.

Requirements

• 2+ years of hands-on experience in an office administration, reception, or coordinator role, ideally in a professional services environment.
• Strong written and verbal communication skills.
• A warm, professional presence with clients and colleagues.
• Ability to manage multiple priorities and deadlines without losing track of details.
• Discretion and sound judgment, including knowing when to escalate rather than proceed independently.
• Ability to learn quickly.
• Must not review, assess, or make judgment calls on the contents of legal documents.
• Must not accept service or sign legal documents on behalf of a lawyer.

Skills

• Organization
• Proactivity
• Communication (written and verbal)
• Professional presence
• Time management
• Attention to detail
• Judgment
• Discretion
• Teamwork
• Adaptability

Location

• Toronto

Work Type

• Full-time
• Onsite

Experience Level

• Mid-level

Salary/Compensations

• $60,000 to $65,000 CAD

Benefits

• Professional learning and development opportunities
• Extended health, dental, and mental health benefits (effective after 1 month)
• Generous Time Off policy
• Winter break shutdown
• Calm app subscription
• Gym discount
• Other perks

About the Company

• Shulman & Partners LLP is a high-performing, human-centered family law firm with offices in Toronto and Ottawa.
• The firm's vision is to 'Do Good, Make an Impact'.
• They have a result-oriented team and a culture based on pro-activity, professional integrity, and client commitment.
• They encourage challenging each other's thinking, value feedback for improvement, and uphold high standards for growth.

Equal Opportunity

• Shulman & Partners LLP uses artificial intelligence (AI) to screen, assess, and/or select candidates during the recruitment process for this position. AI tools may be used during interviews for note-taking purposes only. All hiring decisions are made by humans.