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About the Role

The Assistant Project Manager directly supervises the Operations & Maintenance and Janitorial department functions to ensure contract requirements are fulfilled.

Responsibilities

• Collaborate with the Project Manager to be the primary authority in all matters of daily and emergency operations.
• Direct the duties and activities of the O&M department and oversee subcontract for the Janitorial department.
• Maintain and monitor all personnel and subcontractors on-site under established BFDF standards of conduct.
• Monitor weekly departmental expenditures, budget control, assign purchase order numbers, and track on MP2 system.
• Responsible for monthly corporate expense reports for P-Card usage.
• Responsible for work reception, planning, estimating, scheduling, and assigning, as well as analyzing and reporting work status and performance.
• Manage and utilize the HxGN/Infor CMMS to control scheduled and unscheduled services effectively and efficiently, ensuring that personnel with the proper skills and training are assigned.
• Develop and maintain the Preventative Maintenance schedule.
• Maintain and control the HVAC Cooling Tower Legionella program and records.
• Manage all non-key subcontractors.
• Interface with facility occupants.
• Assess work requirements and commit labor and resources to accomplish scheduled and unscheduled tasks.
• Assist in implementation, application, and updating the Quality Control program.
• Maintain all material safety data sheets (MSDS).
• Inventory all incoming materials, supplies, and tools into the MP2 system.
• Track work orders and PM’s on the HxGN/Infor CMMS system.
• Implement and perform weekly quality control inspections for each department.
• Oversee and maintain the janitorial parts ordering weekly, working with the janitorial department lead custodian.
• Responsible for data entry of various deliverable contract items into the Chenega Share Point System.
• Work with PM to ensure annual training requirements for all staff are completed.
• Ensure work is completed in a priority established by supervision and facility need and completed with a high degree of professionalism, quality and craftsmanship.
• Maintain a clean and orderly work area.
• Ensure clerical tasks are up to date.
• Keep up to date on departmental and facility safety standards and local codes and policies.
• Perform other duties as assigned.

Requirements

• Successfully pass background and drug screening.

Skills

• Ability to learn and use the Government Hexagon/INFOR Maintenance CMMS System
• Experience in operations, maintenance or asset management.
• Experience in purchasing, budget, and quality control.
• Experience training, evaluating staff, and strong organizational skills.
• Ability to understand ISO and quality management system program level functions.
• Proficient in the Microsoft Suite to include, Excel, Word and Outlook.
• Sufficient fine motor skill for use of computers, calculator with an ability to withstand repetitive keyboarding for extended periods of time.
• Visual, auditory and communication abilities sufficient to perform the essential functions of the job.
• Ability to kneel bend and twist at the waist on an occasional basis.
• Ability to push, pull, carry and lift objects weighing up to 20 pounds on a regular basis and more on an occasional basis.
• Ability to travel by plane and safely operate a motor vehicle.

Location

• Batavia, NY

Work Type

• Onsite

Experience Level

• Minimum two (2) years equivalent experience.
• Minimum two (2) years’ experience at supervisory or management level in an institutional setting with a multi-functional background in all facility support departments.
• General supervisory operation maintenance experience

Education Level

• Associate degree

Salary/Compensations

• Up to USD $92,000.00/Yr.

About the Company

• CHENEGA FACILITIES MANAGEMENT, LLC