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About the Role

The Executive Assistant supports the Chief with calendaring, logistics, planning, and execution to ensure team meetings and events are successful. This role manages travel support for the Chief and team members, oversees financial responsibilities for the Chief's office, and provides front-line communication support with discretion and confidentiality. The Executive Assistant also assists the Chief of Staff with project tasks to ensure goals and implementation are met.

Responsibilities

Manage financial matters for the Office of the Chief with integrity, excellence, and diligence.
Understand the Chief's voice to draft correspondence, presentations, and manage front-line communications.
Ensure the Chief's email inbox is categorized and organized, with all emails receiving appropriate and timely responses.
Manage team meeting logistics, take notes, disseminate meeting notes and next steps, and follow up on commitments.
Manage the Chief’s calendar, assist with travel arrangements (flights, hotel, car rentals), and review and calendar all meeting requests.
Support the Chief of Staff’s key initiatives, projects, and events through timely task completion.
Provide excellent and timely internal and external customer service on behalf of the Chief.
Perform additional duties as assigned.

Requirements

5-7 years related experience.
Demonstrated ability to handle confidential information with discretion.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
Well-rounded interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors.
Strong computer literacy that includes an understanding of Microsoft Office Suite (i.e., Word, Excel, PowerPoint).
Highly resourceful, problem-solving team-player and strong individual executor.

Skills

Make Strategic Decisions: Gather reliable information, ask clarifying questions, and evaluate multiple options to align choices with team objectives.
Manage Work and Teams: Set clear, measurable goals, reflect on progress, adjust actions, prioritize work using a task management system, and meet deadlines through effective time management.
Grow Self and Others: Demonstrate self-awareness, actively seek and respond to feedback, identify development areas, and pursue opportunities to build knowledge and skills.
Build a Culture of Trust: Demonstrate self-awareness and emotional intelligence, foster psychological safety and trust, build respectful relationships, and engage in direct, compassionate feedback.
Communicate Deliberately: Communicate clearly and professionally, deliver concise messages tailored to the audience, actively listen, ask clarifying questions, and follow up to ensure shared understanding.
Emotional maturity
Excellent oral, written, and presentation skills

Location

Remote
Texas
Austin
El Paso
Houston
Permian Basin (Midland/Odessa)
Rio Grande Valley
San Antonio
Tarrant County (Fort Worth)

Work Type

Full-time
Remote

Experience Level

5-7 years related experience

Education Level

Bachelor’s degree or higher
Experience may be accepted in lieu of degree

Salary/Compensations

$58,400 - $67,200
Eligible for performance pay based on organizational performance and goal attainment.

Benefits

Medical, dental, and vision plans
Disability
Life insurance
Parenting benefits
Flexible spending account options
Generous vacation time
Referral bonuses
Professional development
403(b) plan
Relocation stipend may be offered

About the Company

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.
Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values