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About the Role

The Executive Director, Centralized Core Facilities provides strategic, administrative, fiscal, and operational leadership for the centralized Core Facilities at UMass Amherst within the Institute for Applied Life Sciences. The role ensures Core Facilities operate effectively and sustainably, aligning with institutional priorities and research needs.

Responsibilities

• Provides strategic leadership and institutional level accountability for the centralized Core Facilities, ensuring operational effectiveness, fiscal stability, and long-term sustainability.
• Directs the development and execution of the strategic plan for the Cores.
• Develops, implements, and oversees policies, SOPs, and MOUs related to Core Facilities.
• Ensures completion of periodic SWOT analyses.
• Establishes and provides oversight of Steering Committees for centralized Core Facilities.
• Directs and evaluates the work of Core Directors and Managers, establishing performance expectations, organizational priorities, workforce planning strategies and professional development objectives.
• Provides strategic financial leadership for the Core Facilities, interpreting financial information to guide operational decisions and long-range planning.
• Serves as a principal advisor to the Director, IALS, and the IALS Executive committee on the long-term plan for each core.
• Provides strategic oversight of equipment planning and lifecycle management across the Core Facilities.
• Identifies and prioritizes equipment needs (new acquisitions and updates).
• Develops repair and replacement timetables with projected budget estimates and justifications.
• Monitors equipment usage and duty cycle percentages for each Core.
• Provides guidance on equipment related components of faculty start up packages and equipment match proposals.
• Provides leadership and coordination for grant application activities across the Core Facilities.
• Prioritizes applications by need and institutional impact.
• Develops and maintains a grant submissions calendar.
• Prepares justification and information slide decks outlining space, staffing, cost, and revenue implications.
• Contributes to grant application teams.
• Provides strategic oversight and analysis of Core Facilities performance.
• Defines and standardizes portfolio-wide financial and impact metrics.
• Implements dashboards and scorecards to monitor performance.
• Uses aggregated data to inform strategic decisions regarding portfolio composition, pricing, investment, marketing, and service sunsetting.
• Prepares synthesized Core Facilities performance reports for senior leadership and advisory committees.
• Provides oversight of space and infrastructure planning across the Core Facilities.
• Identifies space and infrastructure needs within existing Cores.
• Contributes to assessing space and infrastructure requirements for prioritized new equipment.
• Supports emergency preparedness and response activities in Core Facilities.
• Provides guidance on the prioritization and need for service contracts across the Core Facilities.
• Works with the IALS Director, Finance & Operations to understand the budgetary impacts of recommended contracts.
• Ensures timely delivery of required Service Contract paperwork.
• Supports a marketing and communications strategy for the Core Facilities.
• Contributes to the execution of marketing plans.
• Develops and implements outreach to internal departments, schools, and colleges.
• Develops and implements outreach to external users.
• Contributes to stakeholder communications for leadership and operational partners.
• Represents and promotes IALS Core Facilities at internal and external meetings.
• Collaborates with web and communications support staff to provide content for web and print marketing materials.
• Collaborates with Core Facilities personnel across other UMass campuses to leverage shared resources and promote cross campus research capabilities.
• Provides oversight of training expectations and compliance across the Core Facilities.
• Ensures Core-appropriate staff and safety training programs are in place and maintained.
• Ensures training resources are available and completion is tracked.
• Contributes to the summer internship training program for undergraduates.
• Provides leadership and oversight for Core booking and transaction software.
• Ensures developer(s) are pursuing required updates and new functionality as needed.
• Considers input from Core Directors and Managers for process improvement.
• Oversees Special Projects across the Core Facilities.

Requirements

• Master’s degree in business, engineering, or science-related field.
• Five (5) years of experience in an academic or industry setting.
• Working knowledge of the core facility landscape.
• Experience in business strategy and operations.
• Experience in developing business models / marketing services to both internal and external customers.
• Exceptional verbal and written communication skills, with the ability to articulate complex scientific and financial information to diverse audiences.
• Proven executive leadership experience, with a track record of successfully leading and developing high-performing teams.
• Strong strategic and analytical mindset, with the ability to anticipate and plan for future financial/operational challenges and opportunities.
• Demonstrated track record of working well with multiple stake holders both within and outside the University.
• Ability to multi-task and manage multiple core facilities as independent business units to ensure the most effective use of limited resources.

Skills

• Business strategy
• Operations management
• Business model development
• Marketing services
• Communication
• Strategic planning
• Analytical thinking
• Team leadership
• Stakeholder management
• Multi-tasking

Location

• Amherst

Work Type

• Full Time
• Onsite

Experience Level

• Five (5) years of experience

Education Level

• Master’s degree
• PhD

Salary/Compensations

• Pay Grade: PSSAP Grade 36

About the Company

• The Institute for Applied Life Sciences (IALS) at UMass Amherst is a multi-user research unit offering shared instrumentation, services, and expertise to researchers, external academic partners, and industry users.