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About the Role

Health Research, Inc. is seeking an Administrative Aide to provide comprehensive administrative support within the fast-paced, dynamic Division of Epidemiology. This role involves supporting management and staff, interacting with various internal and external health partners on critical public health issues, and ensuring efficient office operations.

Responsibilities

• Assist with coordinating and maintaining complex schedules with competing priorities.
• Schedule meetings and conferences, arranging for appropriate space or webinars.
• Make travel arrangements and prepare travel expense reports.
• Assist with routing and tracking of numerous assignments, documents, and emails.
• Answer and triage calls.
• Review and handle incoming Executive Deputy Commissioner Clearance (EDCC) correspondence by gathering information to coordinate responses.
• Maintain required information in office tracking systems.
• Resolve routine, administrative day-to-day problems impacting office operations.
• Maintain electronic and paper filing systems.
• Assist with maintaining and improving office procedures to support efficient operations.
• Compile and prepare a variety of reports and other documents as needed.

Requirements

• Bachelor's degree in a related field; OR an Associate's degree in a related field and one year of general office, secretarial, or administrative experience; OR three years of such experience.
• Valid and unrestricted authorization to work in the U.S. is required.
• Must reside within a reasonable commuting distance of the official work location.
• Must reside in or be willing to relocate to New York, New Jersey, Connecticut, Vermont, or Massachusetts prior to hire.

Skills

• Microsoft Office Suite (Outlook, Word, Excel, Power Point)
• Outlook
• Answering multi-line telephones for multiple staff
• Managing calendars and scheduling meetings
• Performing data-entry
• Arranging large meetings, travel, purchasing
• Independently managing administrative projects
• Effectively multi-tasking and prioritizing a high-volume workload
• Handling confidential and sensitive materials

Location

• New York City
• Nassau
• Rockland
• Suffolk
• Westchester Counties
• New York
• New Jersey
• Connecticut
• Vermont
• Massachusetts

Work Type

• Hybrid work schedule
• Onsite
• Remote

Experience Level

• One year of general office, secretarial, or administrative experience (with Associate's degree)
• Three years of general office, secretarial, or administrative experience
• At least one year experience using Microsoft Office Suite
• At least one year of experience answering multi-line telephones for multiple staff
• At least one year of experience managing calendars and scheduling meetings
• At least one year of experience performing data-entry
• At least one year experience arranging large meetings, travel, purchasing
• Experience independently managing administrative projects
• Experience handling confidential and sensitive materials

Education Level

• Bachelor's degree in a related field
• Associate's degree in a related field

Salary/Compensations

• $52,979.00 Annually
• $4,000 annual downstate adjustment (pro-rated for part-time positions)

Benefits

• Health, dental and vision insurance
• Flexible benefit accounts (Medical, dependent care, adoption assistance, parking and transit)
• Generous paid time off (Paid federal and state holidays, paid sick, vacation and personal leave)
• Tuition support
• Retirement Benefits (New York State and Local Retirement System, New York State Deferred Compensation Plan)
• Postretirement Health Benefits Plan
• Employee Assistance Program

About the Company

• Health Research, Inc. (HRI) is a dynamic non-profit organization playing a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.
• HRI's mission is to make a difference in public health and advance scientific research, transforming the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives.

Equal Opportunity

• Affirmative Action/Equal Opportunity Employer/Qualified Individuals with Disabilities/Qualified Protected Veterans
• HRI participates in the E-Verify Program.