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About the Role
Apple Ads group makes it possible for people around the world to easily access informative and imaginative content on their devices while helping publishers and developers promote and monetize their work. If you’re excited by the idea of making a real impact, a career with Apple might be your dream job! We’re looking for a smart, motivated, and experienced group administrative assistant to support our growing Apple Ads team. The ideal candidate is a natural facilitator and problem solver; someone who leads with service and ensures that the workplace environment represents and protects our culture. They will be professional, resourceful, efficient, flexible, and will thrive in a fast-paced environment. The successful candidate will be a collaborative team member who takes initiative and operates with a friendly work style. Must be exceptionally well-organized and able to effectively multitask and prioritize work.
Responsibilities
- Assist with onboarding to ensure a smooth start for new hires, including ordering and deploying equipment, securing desk space, and communicating with managers.
- Plan meetings, events, and offsites, including scheduling, managing agendas, and coordinating logistics such as meeting location, video conference dial-in information, and catering.
- Manage travel arrangements and expense reports.
- Support all facilities activities for the team, including office moves and floor assessments.
- Communicate site-related information to local teams.
- Order and maintain supplies.
- Manage conference rooms.
- Handle secure access requests.
- Coordinate monthly onsite events and team activities.
- Work closely with the global administrative support team, sharing best practices and recommending changes to ongoing processes to improve organizational efficiency.
Requirements
- Minimum of 4-6 years experience supporting a large team in an administrative capacity.
- Able to communicate effectively with senior executives, other admin support team members, and employees across the team and across geographies.
- Proficient in Apple products and programs such as Mail, Calendar, Pages, Numbers and Keynote.
- Responsive and able to handle multiple tasks concurrently while working in a fast-paced environment.
- Organized but flexible with the ability to anticipate change and react efficiently and quickly.
- Resourceful and innovative in ambiguous situations.
- Excellent written and verbal skills with a strong sense of professionalism.
- High level of integrity; ability to handle confidential and sensitive information with discretion.
- Experience organizing events is preferred.
Skills
- Apple products and programs (Mail, Calendar, Pages, Numbers, Keynote)
- Communication
- Organization
- Multitasking
- Prioritization
- Problem-solving
- Event planning
- Travel arrangements
- Expense reporting
- Facilities support
- Supply management
- Confidential information handling
Experience Level
- 4-6 years
About the Company
- Apple is a place where extraordinary people gravitate in order to do their best work.
- We work every day to create products that enrich people’s lives.
- We pride ourselves on being one of the most diverse and inclusive companies in the world.