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About the Role

Posillico is seeking a Staff Accountant to manage and organize all accounts receivable, accounts payable, billing, and cash receipts for P. Park NJ, LLC. This role will also provide administrative support to the PPark Controller.

Responsibilities

• Process weekly billing using imports from Scale-It systems into Viewpoint and for Brokered projects.
• Handle yearly tenants billing.
• Create yearly and monthly intercompany billings and customers credit card weekly fees.
• Resolve customer inquiries concerning billing, payments, and credits.
• Perform monthly and quarterly Contract Service AR and AP reconciliation.
• Submit quarterly contract services billing spreadsheets per project for sales commission calculations.
• Set up new customers in Viewpoint.
• Handle Tax-exempt forms for New York and New Jersey.
• Process lien waivers for customers.
• Import and review AR aging reports weekly, and send to the NJ team for review.
• Post New Jersey customer deposits by recording cash and credit card transactions.
• Process and file Sales tax returns for New York and New Jersey quarterly.
• Prepare and send monthly statements to customers.
• Perform monthly closing of the AR billing, including contract services billing.
• Make collection calls and follow up on outstanding items.
• Research and answer vendor and staff inquiries on vendor payment items.
• Review unapproved invoices entered by AP admins for correct coding, jobs, and phase codes.
• Monitor unapproved invoices and ensure timely approval.
• Perform monthly closing of the AP system and ensure key monthly invoices are processed.
• Perform quarterly Equipment Job Cost adjustments.
• Perform yearly entry of loans and mortgage liabilities in Viewpoint.
• Perform special assignments, projects, and reporting as needed.
• Comply with Accounting Schedule & Deadlines, including monthly closing responsibilities.
• Assist with the annual 1099s process.
• Perform general administration duties as assigned.
• Assist the Controller with miscellaneous tasks such as General Ledger or Job Cost reconciliation.
• Process monthly depreciation.
• Utilize knowledge of Journal entries and Prepaid Expenses.
• Assist PPark Controller with preparation of the yearly budget.
• Carry out administrative duties as assigned or delegated, including typing, mailing, faxing, filing, package delivery coordination, and follow-up phone calls.

Requirements

• A minimum of five (5) years’ accounting and administrative experience.
• Strong organizational and attention to details skills required.
• Must be capable of meeting deadlines, self-motivated and have excellent follow-through capability.
• Good written and verbal communication skills.
• Proven ability to manage multiple diverse tasks at one time.
• Proven ability to maintain confidentiality.

Skills

• MS Office products including Word, Excel and Outlook
• Viewpoint experience preferred

Location

• Farmingdale, NY

Work Type

• Onsite

Experience Level

• 5+ years

Education Level

• Bachelor’s degree in accounting or finance

Salary/Compensations

• $60,000 - $80,000

Benefits

• Medical coverage
• Dental coverage
• Vision coverage
• Life insurance
• FSA
• Short-term disability
• Long-term disability
• Identity theft protection
• 401(k)
• Employee assistance program
• Paid time off

About the Company

• Posillico is Building for Generations.
• Posillico is a multi-disciplined and diversified construction company with business units including Civil/Foundation, Wastewater, Environmental, Utilities, Drilling, Paving, Posillico Consulting LLC, Posillico Developmental LLC, and Posillico Materials, LLC.
• Posillico empowers a “people first, think safety” culture throughout its organization.
• Posillico has an exceptional safety program coupled with proactive employees throughout its management and union staff.
• Our company mission is to complete all our projects safely, on time, on target and on budget while having a positive impact in the community.

Equal Opportunity

• Posillico Civil, Inc. is committed to maintaining a working environment that promotes teamwork and that is free of any and all forms of unlawful discrimination and harassment.
• Employment-related activities will be administered without regard to race, color, religion, sex, national origin, age, disability, veteran and military status, marital status, personal appearance, sexual orientation, family responsibilities, domestic violence victim status, matriculation, political affiliation, genetic information, predisposing genetic characteristics or other legally protected personal characteristic.