Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

Lerners is seeking a Legal Assistant to support the Family Law practice group in the Toronto, Ontario office. The ideal candidate will have over three (3) years of experience working in a similar position.

Responsibilities

• Serve as a first point of contact for clients and prospective clients, including answering phones, handling general inquiries, and responding to initial client intake and screening requests.
• Coordinate new client intake processes, including conflict checks, preparation of retainer and privacy documentation, and opening and closing client files.
• Schedule appointments and coordinate internal and external meetings, including teleconferences, case conferences, and settlement conferences; prepare agendas, materials, and minutes as required.
• Maintain lawyer calendars, proactively monitor deadlines, and manage an effective bring-forward (BF) system to support file progression.
• Draft, format, proofread, and process legal documents and correspondence based on precedents, including agreements, applications, submissions, and family court filings.
• Prepare and organize materials for client meetings, mediations, hearings, and ongoing file administration.
• Maintain accurate and detailed electronic and paper file organization, including uploading, naming, and managing documents within the firm’s Document Management System (iManage), and ensuring correspondence is appropriately filed.
• Manage incoming and outgoing communications, including filing emails in the DMS, distributing correspondence to lawyers and law clerks, and ensuring timely follow-up on file-related matters.
• Compile, update, serve, and file family court materials, including pleadings, motion materials, submissions, Continuing Records, and Motion Records, in compliance with applicable rules and procedures, in collaboration with law clerks and lawyers.
• Serve and file all documents related to family court proceedings, including the use of Case Center to upload, organize, and manage court materials.
• Issue Orders and assist with related court documentation processes.
• Communicate professionally with clients, opposing counsel, courts, experts, service providers, and other external stakeholders.
• Assist with billing and financial administration, including preparation of accounts, requesting and issuing invoices, processing payments and deposits, coordinating payment of third-party invoices and disbursements, and liaising with accounting staff on accounts receivable and payable matters.
• Organize and submit expense reports and assist with administrative financial tracking as required.
• Coordinate with other support staff (law clerks, assistants, records, and mailroom) to ensure timely and accurate completion of work, and provide support across files as needed.
• Act as a point of contact on assigned files, including responding to client and file-related inquiries when lawyers are unavailable.
• Handle sensitive and confidential information with discretion and professionalism.
• Perform other duties as required to support the efficient administration and operation of the practice.

Requirements

• Legal Assistant experience, or an equivalent combination of education and experience.
• At least three (3) years of experience as a Legal Assistant in a legal environment; family law experience is an asset.
• Strong understanding of the Ontario Rules of Civil Procedure, including court procedure, service requirements, deadlines, and court forms.
• Highly organized, with strong attention to detail and the ability to manage competing deadlines.
• Self-motivated and proactive, with the ability to anticipate needs and take the appropriate next steps.
• Strong verbal and written communication skills, with a professional and client-focused approach.
• Sound judgement, critical thinking and strong problem-solving skills.
• Ability to work both independently and collaboratively in a team environment.
• Demonstrated commitment to high-quality client service, confidentiality and professionalism.
• Strong Microsoft Office skills and comfort quickly learning firm-specific systems.
• Experience with legal software such as DivorceMate, iManage, ACL, Case Center and/or OneDrive is an asset.
• Comfort working with technology in a remote or hybrid environment.

Skills

• Microsoft Office
• DivorceMate
• iManage
• ACL
• Case Center
• OneDrive

Location

• Toronto, Ontario

Work Type

• Hybrid

Experience Level

• Over three (3) years of experience

Salary/Compensations

• $58,600 - $65,900

Benefits

• Health, Extended Health, Dental and Vision care
• LTD insurance
• Life insurance
• Parking/Transit reimbursement
• RRSP matching program
• Paid Volunteer Time
• Referral Bonus
• Employee Assistance Program

About the Company

• Lerners provides a full range of legal services throughout Southwestern Ontario.
• Lerners maintains an attractive work environment with excellent support services and state-of-the-art technology.
• Lerners’ employees enjoy a fast-paced work environment and a supportive, collegial culture.
• Our positions are best suited to individuals who take pride in their work and understand the importance of exceptional client service.
• Lerners is a leading regional law firm with four offices across Southwestern Ontario and Toronto, offering the strength of a full-service practice with the collaboration and support of a close-knit team.
• We’re proud of our nearly 100-year history, our reputation for excellence, and our commitment to diversity, inclusion, and community engagement.
• At Lerners, your work will have impact, your ideas will be valued, and your career will grow in an environment that respects both professional ambition and life outside the office.

Equal Opportunity

• We’re committed to equity, diversity, and inclusion — and supporting applicants of all abilities. If you require accommodation at any stage of the recruitment process, please get in touch with us at humanresources@lerners.ca.