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About the Role

The Business Assistant provides high-level executive, administrative and strategic support to the SVP, Chief Actuary. This role requires an exceptionally organized, proactive and discreet professional who can manage complex schedules, coordinate cross-functional communications, and assist in the preparation of sensitive reports. The ideal candidate will act as a seamless extension of the SVP, Chief Actuary, anticipating needs, streamlining workflows, and ensuring the efficient operation of the Corporate Actuarial senior leadership team.

Responsibilities

Manage the SVP, Chief Actuary’s calendar, prioritizing urgent requests and aligning schedules with business priorities.
Coordinate executive and departmental meetings, including agendas, materials, minutes, and action item tracking.
Oversee inbox management, draft correspondence, and escalate urgent regulatory or financial matters as needed.
Arrange travel, prepare and reconcile expense reports, and provide day-to-day administrative support.
Prepare, edit, and format key documents, including Board materials, regulatory filings, reports, and presentations.
Act as the primary liaison between the SVP, Chief Actuary, internal stakeholders, external partners, and regulatory bodies.
Support reporting, project tracking, KPI monitoring, system access management, and onboarding/offboarding activities.
Lead event coordination and champion technology adoption and process improvements to enhance team efficiency and collaboration.

Requirements

Minimum of 5+ years of experience supporting C-level or Senior Vice President executives, preferably within the insurance, financial services or corporate risk sectors.
Proven ability to handle highly sensitive financial, regulatory, and organizational data with integrity.
Exceptional attention to detail, particularly when proofreading reports containing financial figures and data models.
Ability to anticipate the SVP, Chief Actuary’s needs, identify potential scheduling or project conflicts, and resolve them independently.
Outstanding written and verbal communication skills, with the ability to interact professionally with board members, executives, and external regulators.
Excellent organizational and time management skills.
Self-starter that works well independently with minimal direct supervision.
Requires successful clearance of background checks (including criminal checks and leadership references).

Skills

Advanced skills in Microsoft Office Suite (Excel, PowerPoint, Word)
Executive calendar management tools
Familiarity with financial/actuarial terminology is a significant asset

Location

Hybrid

Work Type

Hybrid

Experience Level

5+ years of experience supporting C-level or Senior Vice President executives

Education Level

Bachelor’s degree in Business Administration, Finance, or a related field is preferred.

Salary/Compensations

$51,300-$94,400

Benefits

Hybrid work schedule for most roles
Company share ownership program
Incentive Program
Pension and savings programs, with company-matched RRSP contributions
Paid volunteer days and company matching on charitable donations
Educational resources, tuition assistance, and paid time off to study for exams
Focus on inclusion with employee groups, support for gender affirmation surgery, access to BIPOC counsellors, access to programs for working parents
Wellness and recognition programs
Discounts on products and services

About the Company

Definity is the parent company to some of Canada’s most long-standing and innovative insurance brands, including Economical Insurance, Sonnet Insurance, Family Insurance Solutions, and Petline Insurance.
Our ambition is to be one of Canada’s leading and most innovative property and casualty insurers.
We offer a flexible, hybrid work experience where employees work from the office and virtually depending on the type of work they are doing and who they are working with.
Definity was named by Great Place to Work® as one of the Best Workplaces™ in Canada for women, for youth, and for inclusion.

Equal Opportunity

Our inclusive work environment welcomes diversity and supports accessibility. If you require accommodation at any time during the recruitment process, please let us know by contacting accessibility@economical.com.
As part of Definity’s commitment to reconciliation, we acknowledge that our work, meetings, and travel take place on the lands now known as Canada, and recognize the enduring presence, wisdom, and stewardship of the First Nations, Métis, and Inuit peoples who have long cared for these lands.
We encourage you to apply! We know from experience that a candidate doesn’t need 100% of the qualifications listed to bring incredible value to our team. We’re actively seeking diverse backgrounds and perspectives to help us make insurance better.
At Definity, inclusion, diversity, and equity aren’t just “nice to have” — they’re essential to our success.