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About the Role

This role provides day-to-day oversight of The Wall Group London’s financial and accounting activities, involving regular financial responsibilities and ad hoc requests. It requires a hands-on approach, active involvement in the business, and collaboration with customers, vendors, outsourcing partners, and colleagues.

Responsibilities

• Provide day-to-day coordination and oversight of the Biller and AP team members, ensuring workloads are appropriately prioritised and deadlines are achieved.
• Monitor the progress and completion of key finance activities, identifying potential delays or issues and taking appropriate action.
• Act as a point of escalation for operational queries and support the team in resolving issues efficiently.
• Promote consistent processes and high standards of accuracy across AP, AR and billing activities.
• Support the onboarding and training of new team members where required.
• Work collaboratively with WNS (outsourcing partner), Treasury and the wider Fashion Finance team to ensure smooth and timely delivery of finance processes.
• Act as a key finance contact for talent, managers and business stakeholders, responding to queries in a timely and professional manner.
• Oversee the preparation and distribution of Talent statements for Managers and support the resolution of related queries.
• Develop a strong understanding of the business and its talent activity in order to identify and resolve financial issues proactively.
• Provide regular billing and financial updates to business leads, highlighting key issues, risks, outstanding items and areas requiring attention.
• Support business leads with ad hoc financial information and analysis as required.
• Build effective relationships with business stakeholders, helping to ensure finance processes support the commercial needs of the business.
• Coordinate and oversee day-to-day AP activities across the Fashion businesses, ensuring tasks are completed accurately and within agreed deadlines.
• Oversee the AP and billing workload, ensuring priorities are clearly communicated and deadlines are consistently met.
• Support the set-up and maintenance of new talent and vendor records, ensuring all required documentation, payment details and tax information are complete and appropriately verified.
• Oversee the preparation of fortnightly Model/Talent statements, ensuring expenses are accurately allocated and queries are resolved promptly.
• Coordinate payment runs and ensure all required information is complete and submitted to the Treasury team within agreed deadlines.
• Act as a key point of contact for talent and managers in relation to statements, expenses, payments and other finance queries.
• Proactively identify and resolve issues within the AP process, escalating more complex matters where appropriate.
• Coordinate and oversee day-to-day billing and AR activities, ensuring invoices are raised accurately and within required deadlines.
• Ensure purchase order numbers are obtained where required and that customer billing requirements are met.
• Review billing information to ensure the correct VAT treatment is applied, working with the wider Finance team to resolve any VAT queries or discrepancies.
• Monitor invoices uploaded to customer portals, ensuring invoices are submitted accurately and on time.
• Respond to and resolve billing queries from customers, talent, managers and internal stakeholders.
• Oversee the raising of credit notes and billing adjustments, ensuring the correct accounting and VAT treatment is applied.
• Monitor outstanding billing issues and proactively follow up to ensure timely resolution.
• Work closely with the Biller to ensure billing deadlines are met and provide guidance and support where required.
• Work closely with the wider Fashion Finance team to ensure effective delivery of day-to-day finance operations.
• Liaise with WNS, Treasury and other internal and external stakeholders as required.
• Support process improvements and the implementation of new finance processes or systems.
• Take ownership of ad hoc finance projects and requests as required by the business.
• Maintain a flexible and proactive approach, responding positively to changing business priorities and requirements.
• Ensure all finance activities are completed with a high level of accuracy, confidentiality and attention to detail.

Requirements

• A minimum of 3 days in the office

Location

• The Strand, London

Work Type

• Onsite (minimum 3 days per week)

About the Company

• The Wall Group is a fully integrated management company championing creative talent through effective, career-elevating representation.
• With offices in New York, Los Angeles, London, and Paris, our team represents the industry’s most influential fashion stylists, hairstylists, makeup artists and production designers.
• Services including editorial and commercial bookings, endorsement and sponsorship management, and trend-focused brand consulting allow The Wall Group to drive the careers of fashion’s leading creators.
• The company is also committed to promoting environmental conservation through business and not-for-profit ventures.
• The Wall Group was founded in 2000 by Brooke Wall.