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About the Role

Seeking an exceptional Executive Assistant to provide dedicated support to the Chief Marketing Officer of Exclusive Collective and one additional senior executive. This high-impact role requires a trusted partner who anticipates needs, protects executive time, connects dots across teams, and ensures priorities move forward in a fast-moving, collaborative organization.

Responsibilities

• Strategically manage complex and dynamic calendars for two senior executives, balancing internal priorities, external relationships, travel, and personal commitments.
• Serve as a thoughtful gatekeeper of executive time, understanding priorities and making informed decisions when schedules compete.
• Anticipate scheduling conflicts and resolve them proactively.
• Coordinate meetings across senior leadership, internal teams, business partners, and external stakeholders.
• Ensure executives are prepared for meetings and the day ahead with the right context, materials, and information.
• Coordinate domestic and international travel, including flights, accommodations, ground transportation, itineraries, reservations, and schedule changes.
• Create clear, comprehensive itineraries and anticipate logistical needs before they arise.
• Respond calmly and resourcefully when plans change.
• Coordinate leadership meetings, off-sites, presentations, events, and other key executive moments.
• Prepare agendas, briefing materials, presentations, and supporting documents as needed.
• Capture key decisions, action items, and follow-ups and help ensure commitments move forward.
• Maintain visibility into important deadlines and proactively remind executives and stakeholders of upcoming deliverables.
• Serve as a trusted point of contact between the executives and colleagues across Exclusive Resorts and The Exclusive Collective, as well as external partners and stakeholders.
• Draft and coordinate executive correspondence with a strong understanding of voice, context, and audience.
• Build strong relationships across the organization and use those relationships to solve problems and keep work moving.
• Handle sensitive and confidential information with exceptional discretion.
• Support special projects, events, leadership initiatives, and cross-functional priorities as needed.
• Help create systems and processes that make the executives—and the broader teams around them—more efficient.
• Manage expenses, invoices, administrative documentation, and other executive responsibilities.
• Step into unexpected needs with a solutions-oriented mindset and a willingness to figure things out.

Requirements

• 5+ years of experience supporting senior executives, ideally within a fast-paced, high-touch organization.
• Experience simultaneously supporting multiple senior executives strongly preferred.
• Exceptional calendar management, prioritization, and organizational skills.
• Outstanding written and verbal communication.
• Strong judgment and the ability to handle highly confidential information with discretion.
• A proactive mindset with a demonstrated ability to anticipate needs and solve problems independently.
• Exceptional attention to detail without losing sight of the bigger picture.
• Confidence interacting with executives, Members, partners, and other senior stakeholders.
• Ability to remain composed, flexible, and solutions-oriented when priorities change quickly.
• Willingness to occasionally work outside traditional business hours when executive schedules, travel, or events require it.

Skills

• Microsoft Office
• Outlook
• Teams
• Modern productivity and collaboration tools

Location

• Denver
• New York City area

Work Type

• Hybrid
• Remote

Experience Level

• 5+ years

About the Company

• Exclusive Collective oversees marketing across a portfolio that includes Exclusive Resorts, Inspirato, and onefinestay.