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About the Role

This position supports the smooth operation of the Automotive & Industry (A&I) business division by handling administrative tasks and providing support to the Business Division General Manager. Responsibilities include managing the General Manager's schedule and business trips, preparing and managing events like large-scale meetings and exhibitions, handling promotional materials, processing invoices, and assisting with new employee onboarding. We are looking for a proactive individual who can communicate effectively and anticipate needs to ensure efficient operations.

Responsibilities

Manage the General Manager's schedule and business operations.
Arrange domestic and international business trips, including flights, hotels, transportation, and expense processing.
Handle daily administrative and operational tasks for the division, including invoice processing, purchase requests, expense management, and account-related procedures.
Prepare for and support new employee onboarding, including PC and equipment arrangements and procedural guidance.
Serve as a point of contact for internal and external inquiries and coordinate with relevant departments (HR, General Affairs, Accounting, IT, etc.).
Prepare for and manage division events and meetings, including large-scale internal meetings (sales meetings, kick-offs) and visitor arrangements (overseas visitors).
Provide on-site support for exhibitions and customer events, including equipment arrangements, reception, setup, and assistance.
Support marketing and sales operations, including inventory management, shipping arrangements, and version control for catalogs and promotional materials in coordination with the marketing team.
Assist with the arrangement and management of samples and display tools.

Requirements

More than 2-3 years of professional experience is recommended.
Experience in general administrative work, sales support, assistant roles, secretarial duties, or similar support functions.
Proficient in basic PC skills, including practical use of Word, Excel, and PowerPoint for document creation, simple data tabulation, and formatting adjustments.
Fluent Japanese communication skills (written and verbal) sufficient for smooth and accurate communication internally and externally.
Business Intermediate English proficiency, enabling reading/writing of daily business emails, handling English system interfaces, and basic initial communication with overseas visitors.
Willingness to use English and improve skills through practical experience.
Proactive and agile: Ability to accurately complete assigned tasks and proactively identify areas for support.
Flexible and adaptable: Ability to balance on-site event support and business trips with flexible work arrangements like Work From Home (WFH) during calmer periods.
Open communication: Ability to collaborate positively and smoothly with the General Manager and team members.

Skills

General administrative work
Sales support
Assistant roles
Secretarial duties
PC skills (Word, Excel, PowerPoint)
Schedule management
Business trip arrangements
Expense processing
Invoice processing
Onboarding support
Event coordination
Inventory management
Communication
Proactiveness
Flexibility
Adaptability
Collaboration

Location

Japan

Work Type

Permanent
Hybrid
Work From Home (WFH)

Experience Level

2-3+ years recommended

About the Company

Sika is a global leader in specialty chemicals, developing and manufacturing systems and products for bonding, sealing, damping, reinforcing, and protecting in the construction and industrial sectors.
With subsidiaries in 103 countries and production in over 400 factories, Sika provides innovative technologies to customers worldwide.
The company plays a crucial role in supporting the transformation towards reduced environmental impact in the construction and transportation industries.
In 2025, Sika achieved CHF 11.2 billion in sales with approximately 33,000 employees.