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About the Role

We are seeking a dedicated and detail-oriented Operations Coordinator to join our team. This position will be on call through the winter season, primarily working during winter weather events. The ideal candidate will play a critical role in ensuring smooth operations, particularly during storm events, and will assist in various administrative and operational tasks.

Responsibilities

• Assist in the onboarding processing of all new applicants and returning employees.
• Coordinate with seasonal and full-time hires for all airfield access requirements.
• Ensure all qualified Operators are entered into ADP and Everbridge group communication system.
• Become familiar with machine capabilities, operator duties, operations protocols and procedures to assist management during a storm.
• Assist General Manager in coordinating pre-season operator training.
• Work with team to successfully close and certify each storm in a timely manner.
• Assist with fuel dispatch to ensure check in/out from fuel terminals.
• Manage Storm Forms to help track hours worked for accurate payroll & record-keeping.
• Work closely with the Operations teams to ensure departmental compliance.
• Coordinate catering during storms.
• Performs other duties, as assigned.

Requirements

• Must be available to work as snow is forecasted, including weekends, holidays, and overnight.
• 1 - 2 Years office administration experience.
• Aviation experience preferred.
• Payroll experience preferred.
• Proficient with the Microsoft Office Suite—Outlook, Word, PowerPoint, Excel and Teams.
• Problem solving and decision making across all areas daily.
• High level of accuracy is required, with attention to detail.
• Ability to work independently and multi-task with accuracy in a fast-paced work environment.

Skills

• Microsoft Office Suite
• Outlook
• Word
• PowerPoint
• Excel
• Teams
• Problem solving
• Decision making
• Attention to detail
• Independent work
• Multi-tasking

Work Type

• On call
• Seasonal

Experience Level

• 1-2 years office administration experience

About the Company

• Outworx Group and its family of companies is an EEO/AA Employer.
• This organization participates in E-Verify.

Equal Opportunity

• All qualified individuals, including minorities, females, veterans, and individuals with disabilities, are encouraged to apply.