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About the Role

The Accounts Payable Manager leads the Accounts Payable team and processes, overseeing the three-way-match invoice payment process and employee reimbursements. This role champions financial policies and procedures, driving best practices for purchasing and reimbursement across the organization. It requires strong communication, data analytic skills, and a progressive mindset for process improvement.

Responsibilities

• Transforms Accounts Payable operational data into actionable insights through reports, dashboards, scorecards, and visualizations.
• Analyzes and monitors Accounts Payable data, making recommendations for workload distribution and providing feedback on productivity.
• Identifies and implements Accounts Payable process improvements and reviews/revises policies.
• Performs quality review, audits, approves, and processes invoices and expense reports.
• Monitors and resolves issues in the end-to-end payment process, supporting research and reconciliation.
• Reviews company-wide open Purchase Orders and vendor activity to ensure accounts are current.
• Manages the posting of Accounts Payable transactions to the accounting system.
• Supports the development of payment processes for additional entities.
• Reviews and approves pre-approval and cell phone agreement forms, managing related inquiries.
• Manages the Accounts payable team, focusing on employee development and growth.
• Performs T&E Software administration, including user management, policies, and new features.
• Serves as an expert user for T&E and Procurement Software, developing training materials.
• Trains on and becomes lead for T&E software reporting capabilities.
• Communicates effectively with department and vendor inquiries, developing and maintaining effective working relationships.
• Guides and trains supervisors and staff on financial policies, procedures, and accounting software.
• Oversees the ongoing maintenance of accounts payable procedures documentation.
• Leads software implementation initiatives, including researching and driving AP solutions.
• Develops and maintains financial policies and procedures, identifying risks and proposing updates.
• Assists in monthly closings and annual audits, researching and documenting audit requirements.
• Completes all other projects as identified.

Requirements

• Bachelor’s degree in accounting, finance, or a related field, or five (5) or more years of experience in Accounts Payable or a related area.
• Three (3) years of supervisory experience.
• Five (5) years of experience in Accounts Payable or a related area.
• Advanced Microsoft Excel skills.
• Prior experience using data to produce AP metrics and KPIs.
• Prior experience merging multiple data sources, validating data, and drilling down in data to find answers.
• Experience with an accounts payable software.
• Excellent verbal and written communication skills.
• Prior supervisory experience.

Skills

• Microsoft Excel
• Data analysis
• Accounts Payable software
• T&E Software administration
• Procurement Software
• Communication skills
• Financial policy development
• Process improvement

Location

• Stony Brook, NY

Work Type

• Full time

Experience Level

• 3 years supervisory experience
• 5 years of experience in Accounts Payable or related area

Education Level

• Bachelor’s degree in accounting, finance or other related field
• MBA or Masters in Accounting or Finance (Preferred)

Salary/Compensations

• $90,000 - $125,000

Benefits

• All employee benefits are provided by StaffCo.

About the Company

• StaffCo is a Professional Employer Organization (PEO) responsible for all aspects of employment for Stony Brook Clinical Practice Management Plan (CPMP) employees, including payroll and human resources services.
• SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of healthcare and is a co-employer as necessary.
• CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.
• CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.

Equal Opportunity

• CPMP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or expression, or any other legally protected status.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall and transfer, leaves of absence, compensation and training.
• CPMP expressly prohibits any form of workplace harassment based on race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity, or any other legally protected status.
• Improper interference with the ability of CPMP’s employees to perform their job duties may result in discipline up to and including discharge.