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About the Role

We are seeking a detail-oriented and organized Administrative Assistant to support our ground handling and passenger services office. This role involves managing daily administrative tasks, coordinating office activities, and ensuring smooth communication between internal teams and external clients.

Responsibilities

• Answer and direct phone calls, emails, and correspondence.
• Organize and schedule appointments, meetings, and travel arrangements.
• Maintain office records, policies, and procedures.
• Assist in preparing reports and reconciling expenses.
• Manage airport security badging processes for employees.
• Oversee time and attendance tracking and assist with payroll processing.
• Order and manage office supplies.
• Provide support to visitors and act as a point of contact for clients.

Requirements

• Proficiency in MS Office (Excel, PowerPoint).
• Strong organizational and time management skills.
• Excellent communication and problem-solving abilities.
• Knowledge of office management systems, payroll, and security badging procedures.
• High school diploma required; additional administrative qualifications are a plus.

Skills

• Experience in the aviation or transportation industry.
• Familiarity with payroll and timekeeping software.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy.
• Customer service experience in a fast-paced environment.

Location

• Onsite

Work Type

• Full-time

Experience Level

• Not specified

Education Level

• High school diploma

Salary/Compensations

• $23 - $26 /hr

Benefits

• Access pay in advance through DailyPay app.
• On the spot awards offered through the Awardco Platform including gift cards and more.
• Multiple medical care options for both full and part-time employees.
• WFS Employee Extras: Travel Discounts, Pet insurance, Discount Shopping & More.
• Wellness Programs offered to all employees.
• 401k program offered.
• Opportunity for Internal Mobility and transfers available.

About the Company

• Join our Worldwide Flight Services family and contribute to the timely delivery of cargo shipment, luggage, business to customer delivery, and on-time flights while operating safely and securely.
• We perform at the highest level for our customers every day, and strive to be an exceptional leader in our industry with our teams of cargo, passenger, ramp handling, and technical service experts in 164 airport locations, 18 countries, and on 5 continents.

Equal Opportunity

• WFS is an equal opportunity employer committed to employment equity and inclusion. We accept applications from all qualified individuals.