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About the Role

The Committee Services Coordinator supports the administration of the City Bar’s committee membership processes, records, and policy compliance, while helping identify and implement process efficiencies. This role serves as a key point of contact for committee chairs and leadership, coordinating roster updates, membership changes, and communications about policies, procedures, and deadlines. The Coordinator also serves as a resource for committee members and prospective applicants by responding to questions, sharing membership updates, and providing timely, accurate information and administrative support. The role also supports departmental initiatives, special projects, and other duties as assigned.

Responsibilities

Administer the committee membership database and maintain accurate rosters by processing appointments, renewals, resignations, and other membership changes.
Coordinate the annual committee membership appointment and turnover process, including preparing timelines, tracking status, and coordinating communications.
Serve as a key point of contact for committee chairs by providing information, resources, and administrative support regarding committee administration, membership processes, deadlines, and established practices.
Develop and distribute regular communications to committee chairs, including monthly updates/newsletter and other committee-related announcements.
Communicate established committee membership policies and eligibility requirements to committee chairs, members, and prospective applicants.
Provide responsive, high-quality customer service by answering inquiries, resolving membership-related issues, and assisting applicants.
Support committee recruitment efforts by coordinating applicant information, tracking interest, assisting with outreach, and supporting membership and outreach events.
Collaborate with internal departments to support committee operations and improve coordination across the committee program.
Identify opportunities to streamline committee membership operations, improve workflows, reduce manual steps, and support more consistent administrative processes.
Assist with identifying and documenting process improvements, technology needs, and system efficiencies.
Participate in departmental initiatives, special projects, and perform other duties as assigned.

Requirements

Candidates must be authorized to work in the United States.
Occasional early morning, evening, or after-hours work is required to support and staff City Bar meetings, programs, and special events.

Skills

Strong organizational and planning skills
Demonstrated attention to detail
Excellent customer service skills
Excellent writing skills
Excellent editing skills
Excellent communication skills
Strong time management skills
Strong project management skills
Ability to manage multiple priorities and meet deadlines
Ability to work both independently and collaboratively
Strong technology skills
Proficiency with Microsoft Office Suite
Ability to navigate and learn new software platforms, databases, and online tools
Experience with membership or customer relationship management systems is a plus

Location

Hybrid (Midtown, NY)

Work Type

Hybrid
Full-time

Experience Level

Minimum of one (1) year of relevant professional experience
Two (2) years preferred of relevant professional experience
Experience in membership services, nonprofit, legal, professional services, or customer-facing administrative environments is preferred

Education Level

Associate’s degree or equivalent training and/or relevant professional experience

Salary/Compensations

$52,000 to $54,000

Benefits

Generous paid time off (vacation, personal, sick time, holidays including office closure during the last week of the calendar year through New Year’s Day, day off for volunteer work, extra time off in summer)
Choice of medical plans (some offered at almost no charge to the employee)
Dental
Vision
Eligible for 401K when employment begins (with discretionary employer match up to 3% after 1 year)
Life insurance
Commuter benefits program
Employee Assistance Program
Short-term/long-term disability insurance
Free New York City Bar Association membership and CLE programs
Employee discounts

About the Company

The New York City Bar Association (City Bar), founded in 1870, is a voluntary association of lawyers and law students.
The City Bar’s mission is to equip and mobilize a diverse legal profession to practice with excellence, promote reform of the law, and uphold the rule of law and access to justice in support of a fair society and the public interest in our community, our nation, and throughout the world.
The Committee Membership Office oversees the membership of 140 committees and provides support, resources, and guidance to committee chairs so they can effectively manage their membership and engage with the organization.
The Committee Membership Office equips chairs, members and applicants with clear information about membership processes, organizational policies and practices, available platforms and tools, and the staff and resources available to support their work.
The Office works closely with other Departments, including the Membership Department, IT Department, and others.

Equal Opportunity

We actively seek a diverse applicant pool and encourage candidates of all backgrounds and unique experiences to apply.
We welcome diversity of all kinds.
It is the policy of the City Bar to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, age, national origin, alienage or citizenship status, gender (including gender identity), sexual orientation, disability, arrest or conviction record, pregnancy, credit history, salary history, caregiver status, marital status, partnership status, or status as a victim of domestic violence, stalking and sex offenses, religion, sex, genetic information, military status, unemployment status or any other characteristic as protected by law.
With regard to the Americans with Disabilities Act and other related laws, the organization will endeavor to make reasonable accommodations for persons due to their religious beliefs, disability, pregnancy, childbirth or related medical condition or because the individual was a victim of domestic violence, sexual violence or stalking.