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About the Role

As an Operations Data Specialist at Anderson Center for Autism, you will play a vital role in supporting the Operations Department by coordinating work requests, maintaining critical data systems, tracking budgets and expenses, overseeing records and reporting functions, and helping ensure the efficient management of maintenance operations across the organization. This position is ideal for a highly organized professional who enjoys working with data, managing multiple priorities, collaborating with various departments, and supporting projects that have a direct impact on organizational success. Your work will help ensure that facilities, resources, and operational systems remain organized, efficient, and responsive to the needs of the Anderson community.

Responsibilities

• Manage service requests and maintenance work orders through the agency's Computerized Maintenance Management System (CMMS), ensuring accurate tracking, documentation, scheduling, and reporting of maintenance activities.
• Maintain critical facilities and asset information, including equipment records, inventory data, vehicle registrations, insurance records, and preventative maintenance schedules.
• Support maintenance planning and scheduling activities by coordinating work requests, updating project information, and ensuring operational priorities are completed efficiently.
• Assist with inventory management by monitoring supply levels, maintaining accurate records, preparing materials for distribution, and ensuring departments have the resources needed to complete projects successfully.
• Support operating and capital budget activities by tracking expenditures, processing vendor invoices, monitoring project costs, and maintaining accurate financial records.
• Prepare and analyze operational, financial, labor, and cost-center reports to inform leadership decisions and maintain accountability.
• Collaborate with Finance and Operations leadership to reconcile data, resolve discrepancies, improve processes, and support organizational reporting requirements.
• Assist with regulatory and operational reporting, including transportation, fuel usage, purchasing, and other department-specific reporting obligations.
• Provide administrative support to the Operations Department through scheduling, calendar coordination, meeting support, correspondence preparation, records management, and general office functions.
• Coordinate preventative maintenance activities, vendor schedules, contractor services, and other operational activities that support the efficient functioning of agency facilities.
• Maintain organized filing systems, documentation, and records that support compliance, operational efficiency, and effective project management.
• Serve as a collaborative resource to Operations leadership and staff by helping identify solutions, improve workflows, and support the department's strategic goals.
• Help ensure that the facilities and operational systems supporting Anderson's programs continue to provide a safe, efficient, and high-quality environment for the individuals we serve.

Requirements

• Exceptional organizational skills and strong attention to detail.
• Ability to manage multiple priorities, deadlines, and projects simultaneously.
• Strong analytical abilities and confidence working with operational and financial data.
• A proactive approach to problem-solving and continuous improvement.
• Excellent customer service and interpersonal communication skills.
• Ability to collaborate effectively across departments and organizational levels.
• Strong administrative, reporting, and documentation skills.
• A commitment to accuracy, accountability, and professional excellence.
• Alignment with Anderson's mission, values, and Quality of Life philosophy.
• Complete all required agency training programs.
• Maintain accurate records, reports, inventories, and documentation.
• Demonstrate professionalism, accountability, and strong stewardship of agency resources.
• Support a collaborative, service-oriented work environment.
• Communicate effectively with staff, vendors, contractors, and organizational leadership.
• Maintain confidentiality and adhere to agency policies and procedures.
• Contribute to department initiatives and organizational goals as assigned.

Skills

• Microsoft Office applications (Excel, Word)
• Database systems
• Maintenance terminology
• Facilities operations
• CMMS systems
• Analyzing operational and facilities-related data
• Applying established policies and procedures
• Written communication
• Verbal communication
• Organizational skills
• Customer service skills

Location

• Hudson Valley

Work Type

• Full-time

Experience Level

• Minimum of three years of related office, administrative, operations support, project coordination, or data management experience required.
• Experience working in an operations, facilities, maintenance, logistics, or project support environment preferred.

Education Level

• High School Diploma or GED required.

Salary/Compensations

• $21.52 - $25.77 Hourly

Benefits

• Up to 6 weeks of paid time off (starting in your first year!)
• 403(b) retirement plan with employer match and annual contribution
• Comprehensive medical, dental, and vision insurance plans
• Wellness program
• Ongoing professional development
• Discounted tuition at select colleges/universities
• Scholarship program for those seeking educational experiences aligned with the role (*restrictions apply)
• Invitations to staff appreciation events and experiences

About the Company

• Anderson Center for Autism's mission is to optimize the quality of life for individuals with autism.
• Founded over 100 years ago (in 1924), our award-winning, evidence-based educational, vocational, residential, clinical, and consulting/training programs have successfully optimized the quality of life for individuals with autism for decades.
• We work every day to cultivate a broader culture of acceptance in society, further adding to the legacy of compassion for which we have come to be known throughout the country and around the world.
• We offer a supportive, friendly work environment that values your ideas and insights, provides rewarding mentorship experiences, and opens doors to new professional opportunities.
• We provide competitive pay, a generous retirement plan (including employer match and annual contribution), abundant vacation time, robust benefits, ongoing opportunities for learning and advancement, wellness programs, staff appreciation events, and a chance to work alongside wonderful professionals in a positive environment.

Equal Opportunity

• Our organization is committed to providing a diverse workforce by ensuring that discrimination barriers to equal employment opportunity and upward mobility do not exist.
• Equal opportunity means employment, development, and promotion of individuals without consideration of race, color, disability, religion, age, gender, gender identity and expression, marital status, national origin, sexual orientation, veteran status, citizenship or immigration status, unless there is a bona fide occupational requirement which excludes a person in one of these protected groups.
• Our organization is an Equal Opportunity Employer.
• EOE