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About the Role

As a key member of the Advancement team, the Advancement Coordinator will provide essential administrative, operational and database support to help achieve our fundraising goals. This position plays a key role in maintaining accurate donor information, supporting donor journey activities, and assisting the Advancement team with scheduling, expense tracking, and other administrative tasks. The ideal candidate is highly organized, proactive, exercises sound judgment, anticipates needs, and enjoys providing exceptional executive and operational support. They thrive behind the scenes, enabling fundraising success through collaboration, discretion, and attention to detail. This position will be a vital role, with potential for growth, on a small, successful, and motivated team working to implement our five-year fundraising strategy. The ideal candidate will have exceptional interpersonal, communication and time management skills with a passion for wildlife and nature conservation.

Responsibilities

Support the development of materials such as proposals, reports, acknowledgment letters, and donor correspondence.
Coordinate donor meetings and communications in partnership with the Advancement team, ensuring all donor engagement activities align with established portfolio management practices.
Oversee the timely mailing of donor letters, receipts, holiday cards, and other stewardship correspondence.
Provide logistical and administrative support for events, meetings, campaigns, and stewardship activities.
Maintain accurate donor records, contact reports, actions, and pipeline activity in the donor database (Raiser’s Edge NXT), and mailing lists in Mailchimp, to support relationship management and fundraising strategy.
Monitor data integrity and ensure donor records, contact reports, and fundraising activities are entered accurately and consistently.
Generate donor reports, prospect lists, dashboards, and pipeline summaries to support prospect strategy, fundraising campaigns, donor stewardship, and performance tracking.
Support gift processing, donor acknowledgements, and data quality initiatives to ensure timely and accurate donor records.
Coordinate donor meeting logistics, prepare briefing materials, and track follow-up actions.
Track and process the Director of Advancement expense reports, credit card reconciliations, and invoices in a timely and accurate manner.
Manage the fundraising and stewardship calendar, including scheduling external and internal meetings, tracking deadlines, and anticipating and proactively resolving scheduling conflicts.
Assist in preparing presentations, meeting materials, briefing notes, and correspondence for the Director of Advancement.
Serve as a liaison for internal and external communications, ensuring professional and timely responses.
Provide flexible administrative support across the organization as needed.
Handle special projects and perform other duties as assigned.
Contribute to creating a diverse, equitable and inclusive workplace that promotes engagement and belonging.

Requirements

A degree in fundraising, business, communication, marketing or a similar field of study or work experience equivalent.
Minimum 2 years of experience working in an administrative role in a charity or non-profit with donor exposure or comparable setting.
Client-facing experience in a fast-paced, complex, professional workplace.
Proficiency in working with Microsoft Office Suite required (Word, PowerPoint, Excel, Outlook, Teams).
High attention to detail and a strong commitment to data accuracy.
Clear written and verbal communication skills.
Highly organized with the ability to balance multiple deadlines while maintaining accuracy and responsiveness.
Strong interpersonal skills and the ability to work effectively across teams.
Comfortable working independently and collaboratively in an environment where priorities and processes evolve.
Proven ability to handle sensitive and confidential situations, demonstrating poise, tact and diplomacy.
Demonstrated commitment to advancing Equity, Diversity, and Inclusion principles.
Strong interest in professional development and personal growth.
Familiarity with Raiser’s Edge fundraising database is a strong asset.

Skills

Interpersonal skills
Communication skills
Time management skills
Attention to detail
Data accuracy
Client-facing experience
Microsoft Office Suite proficiency
Organizational skills
Ability to balance multiple deadlines
Responsiveness
Ability to work effectively across teams
Ability to work independently
Ability to work collaboratively
Ability to handle sensitive and confidential situations
Poise
Tact
Diplomacy
Interest in professional development
Interest in personal growth
Raiser’s Edge fundraising database familiarity

Location

WCS Canada Head Office, Toronto, ON

Work Type

Full-time
Permanent
Hybrid

Experience Level

Position Level: 5
Minimum 2 years of experience

Education Level

Degree in fundraising, business, communication, marketing or a similar field of study or work experience equivalent.

Salary/Compensations

$55,000-60,000 annually depending on experience

Benefits

Competitive salary
Health and Dental benefits
Life Insurance
Health Spending Account (HSA)
RRSP Program with matching up to 9%
Paid Holidays
Paid Vacation
Paid Sick Days
Self-care days
Pregnancy & Parental Leave with salary top-ups
Weekly Wellness Sessions
Training and Professional Development Opportunities

About the Company

Canada is home to some of the last truly wild places on Earth, home to nationally and globally significant wildlife and ecosystems. For over 22 years, Wildlife Conservation Society Canada (WCS Canada) has been working to help natural wonders across Canada remain healthy for wildlife and people alike. Through rigorous science, strong partnerships, and practical and evidence-based conservation solutions, we protect the habitats that sustain species from caribou and wolverines to migratory birds and freshwater fish.
At WCS Canada, we are dedicated to creating a workplace where everyone feels valued, included, and empowered to make a difference. You will join a team of incredibly talented and passionate people committed to creating a world where wildlife thrives in healthy lands and waters, valued by all communities that benefit from the beauty and integrity of life on Earth.
WCS Canada (www.wcscanada.org) was established as a Canadian conservation organization in July 2004. We are committed to championing accessibility, diversity, and equal opportunity. Our mission is to save wildlife and wild places by improving our understanding of and seeking solutions to critical problems that threaten key species and large wild ecosystems throughout Canada. We implement and support comprehensive field studies that gather information on wildlife needs and then seek to resolve key conservation problems by working with a broad array of actors. WCS Canada has a track record of our science being recognized as relevant, credible and legitimate by researchers, NGOs and agencies. WCS Canada is independently registered and managed, while retaining a strong collaborative working relationship with sister Wildlife Conservation Society (WCS) programs in more than 60 countries.
Diversity and inclusion are core WCS Canada values. We value the diversity of the people we employ and work with and we strive to provide an inclusive and equitable workplace in which we recognize the unique characteristics, skills and experiences of all employees. We are committed to engaging our employees in our diversity, equity and inclusion work and together we aim to create a workplace where all staff feel they belong and can grow.
WCS Canada’s programs occur on the homelands of Indigenous Peoples whose relationships various governments are described in historic Treaties, modern land claim agreements, and negotiations around unceded lands. We recognize and support Indigenous Peoples in Indigenous-led conservation initiatives as well as the international ecological and social commitments and responsibilities to Indigenous Peoples that Canada has signed, including the Convention on Biological Diversity, the United Nations Framework Convention on Climate Change, the Convention on the Trade in Endangered Species, the United Nations Declaration on the Rights of Indigenous Peoples, and the recommendations of the Truth and Reconciliation Commission. Our commitment to collaboration with Indigenous Peoples ranges from provision of scientific advice to co-creation of research and conservation priorities. We respect Indigenous knowledge systems and include Indigenous ways of knowing in research and conservation programs. We engage in land use planning and impact assessment processes that affect Indigenous Peoples, seeking ways to advance conservation as well as opportunities to sustain the livelihoods and cultures of Indigenous communities. We seek to motivate positive conservation outcomes by supporting effective governance and decision-making processes by Indigenous communities, particularly by supporting Indigenous and Community Conserved Areas.
WCS Canada is committed to contributing to the field of conservation science and the professional development of its employees. Employees are encouraged to participate in professional societies and present their research at conferences and meetings, as well as participate in relevant workshops and training opportunities. Employees are likewise encouraged to mentor graduate students, participate in relevant graduate student committees, and pursue adjunct status with universities as appropriate.

Equal Opportunity

WCS Canada is committed to creating an inclusive and accessible work environment. We are dedicated to providing accommodations throughout the hiring process, in accordance with applicable accessibility and human rights legislation.
We recognize that strong candidates may hesitate to apply if they do not meet every listed qualification. If you are enthusiastic about this opportunity and believe you have relevant experience and skills, we encourage you to apply.