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About the Role

The Accounts Receivable Specialist is responsible for accurately processing and recording customer payments, preparing customer invoices, reconciling accounts, and performing collection activities.

Responsibilities

• Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable.
• Creates and submits invoices to customers, including daily selections of delivery tickets with discrepancies.
• Responds to customer billing inquiries via phone and email.
• Maintains and updates customer files, including account creation and changes.
• Drafts correspondence for past-due accounts and contacts delinquent account holders.
• Generates reports on customer account status.
• Addresses failed and declined automatic credit card payments and updates card information.
• Researches customer discrepancies and past-due amounts.
• Reconciles accounts receivable monthly with the Accounting Manager.
• Generates, processes, and mails monthly billing statements.
• Assists in tracking daily cash collections and reconciling cash monthly.
• Copies, files, and retrieves accounts receivable materials.
• Relays changes of information to appropriate employees.
• Provides direct support to the Accounting Manager and Controller for projects and audit support.
• Performs other duties as assigned.

Requirements

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software and other accounting software programs.
• Ability to operate standard office equipment.
• Ability to work independently in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.
• Eligibility to work in the U.S. with appropriate work authorization documentation.

Skills

• Microsoft Office Suite
• Accounting software
• Customer service
• Communication
• Organization
• Attention to detail

Location

• Albany, NY

Work Type

• Full-time
• Office setting

Experience Level

• Non-exempt

Education Level

• Associate’s degree in accounting, finance or business administration, or a comparable equivalent number of years of experience in a collections or accounting role.
• Experience within the industrial or medical gases industry.
• Familiar with advanced ERP and accounting software, specifically TIMS.

About the Company

• Noble Gas Solutions is an EEO/AA Employer M/F/D/V.

Equal Opportunity

• Noble Gas Solutions is an EEO/AA Employer M/F/D/V.