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About the Role

Olema Oncology is seeking a highly motivated, resourceful, and experienced Executive Assistant to support the Chief Financial Officer (CFO) and approximately 4–6 senior leaders. This visible role requires exceptional organizational skills, sound judgment, discretion, communication excellence, and the ability to manage multiple priorities in a fast-paced, collaborative environment. The Executive Assistant will provide seamless administrative support to the CFO leadership team, ensuring day-to-day operations run smoothly and managing communications with internal and key external parties, including investors and board members. This is a unique opportunity to contribute to our mission to develop innovative medicines for breast cancer and beyond.

Responsibilities

Provide day-to-day administrative support to the Chief Financial Officer (CFO) and approximately 4–6 senior leaders.
Manage complex calendars for multiple executives, balancing competing priorities and coordinating meetings across internal and external stakeholders, including with investors and other key external parties.
Coordinate meetings and events, including scheduling, conference room management, agendas, meeting materials, presentations, catering, and follow-up.
Coordinate external investor and scientific events, including venues, travel, accommodation, meals and other activities.
Arrange complex domestic and international travel, prepare detailed itineraries, and process expense reports through Concur.
Ensure executives are well prepared for internal and external meetings by coordinating materials, presentations, and other supporting documentation.
Serve as a primary point of contact for internal and external stakeholders, including members of the executive team, Board members, investors, consultants, business partners, and vendors.
Build strong partnerships with cross-functional teams to coordinate schedules, meetings, and other business activities.
Partner closely with the Executive Assistant team to coordinate executive schedules, share best practices, and provide coverage as needed.
Support leadership meetings, team meetings, offsites, executive visits, candidate interviews, and other special events.
Process purchase orders, onboard vendors, and manage invoices and other administrative activities.
Help maintain an organized, productive, and welcoming office environment, including conference room coordination and office support.
Handle confidential and sensitive information with professionalism, discretion, and sound judgment.
Demonstrate flexibility in supporting changing business priorities and the evolving needs of the CFO's organization.

Requirements

Bachelor's degree strongly preferred.
Advanced proficiency with Microsoft Office, including Outlook, Teams, Excel, and PowerPoint, as well as Zoom, Concur, and other business systems.
5+ years of experience supporting C-suite executives and senior leaders, including Vice Presidents and/or Senior Directors.
Experience working in the biotechnology or pharmaceutical industry required.
Experience supporting investor relations activities strongly preferred.
Demonstrated success managing multiple priorities in a fast-paced environment with changing business needs.
Exceptional organizational skills with strong attention to detail and the ability to manage complex calendars, meetings, travel, and logistics for multiple executives.
Excellent written and verbal communication skills, and strong interpersonal skills to interface with key stakeholders.
Strong judgment, problem-solving skills, and the ability to anticipate needs and proactively resolve issues.
Ability to handle confidential information with the highest level of discretion.
Positive, proactive, and resourceful with a strong sense of ownership and accountability.
Flexible and adaptable, with the ability to manage multiple priorities and shifting business needs.
Collaborative team player who builds strong relationships across functions and levels.
Calm, composed, and solutions-oriented under pressure.

Skills

Microsoft Office
Outlook
Teams
Excel
PowerPoint
Zoom
Concur
Communication
Organizational skills
Problem-solving
Judgment
Discretion

Location

San Francisco, CA

Work Type

On-site (four days per week)

Experience Level

5+ years of experience supporting C-suite executives and senior leaders

Education Level

Bachelor's degree strongly preferred

Salary/Compensations

$120,000 - $150,000 annually

Benefits

Equity
Bonus
Competitive compensation and benefits package
Open, flexible, and friendly work environment

About the Company

Olema Oncology is a clinical-stage biopharmaceutical company committed to transforming the standard of care and improving outcomes for patients living with breast cancer and beyond.
Our lead product candidate, palazestrant, is a novel, orally available complete estrogen receptor antagonist (CERAN) and selective estrogen receptor degrader (SERD) currently in two pivotal Phase 3 clinical trials.
Our follow-on product candidate, OP-3136, is a potent KAT6 inhibitor with the potential to generate further value and meaningfully impact the metastatic breast cancer treatment landscape.
We possess a deep commitment to our shared purpose, the sustained pursuit of excellence, cultivating the courage required to advance our programs, drive to succeed, and a collective capacity for adaptability through learning, growth, and evolution.
Team Olema is made up of nimble self-starters who bring consistency in their quest for the extraordinary every single day.

Equal Opportunity

We provide equal opportunity to all employees and applicants for employment and believe that great ideas and discoveries come from a mix of expertise, background, and experience.
Olema is building a culture where the value of difference is celebrated.