Impress employers and recruiters.
Choose from hundreds of resume examples.

Impress employers and recruiters.
Choose from hundreds of resume examples.

Target Resume Now

About the Role

The Administrative Assistant provides support for a variety of groups and individuals throughout the Manning College of Information and Computer Sciences (CICS).

Responsibilities

• Serves as the College’s payroll coordinator, including training, processing, and resolving discrepancies.
• Processes all hourly undergraduate and graduate student hires, reappointments, changes, and terminations.
• Assists with bank card reconciliations, travel registration, reimbursement requests, and ordering supplies.
• Facilitates the onboarding process for new staff and faculty in collaboration with HR Business Partners, Faculty Affairs Director, and facilities/IT teams.
• Provides event support, including ordering food, placing A/V requests, reserving space, and ordering parking passes.
• Arranges lodging and transportation for programs, events, and conferences.
• Provides administrative support for staff searches by scheduling interviews and reserving meeting rooms.
• Plans and executes team building activities, staff socials, volunteer events, and charity drives.
• Coordinates sympathy, get well, or other cards/gifts, retirement parties, and prepares service certificates.
• Performs other duties as assigned or required.
• Understands responsibilities with respect to conflicts of interest and behaves in ways consistent with law and University policy.
• Uses access to sensitive information only in the performance of responsibilities and exercises care to prevent unnecessary disclosure.

Requirements

• High school diploma or equivalent.
• One (1) year of experience in administrative support, human resources, accounting, or a related field.
• Strong written and verbal communication skills, with the ability to write concisely, express thoughts clearly, and develop ideas logically.
• Ability to understand and follow complex oral and written instructions and create effective work processes.
• Ability to work independently and as part of a team with a cooperative and collaborative work style.
• Strong interpersonal skills with the ability to interact effectively and maintain harmonious relationships with a diverse population.
• Independent initiative and the ability to stay on task and work productively with minimal supervision.
• Strong organizational skills and attention to detail, with the ability to complete assignments in a timely manner.
• Ability to exercise sound judgment and maintain confidentiality.
• Ability to think through problems, organize and seek out information, identify key factors, and generate solutions.
• Intermediate expertise with email, calendar systems, word processing software, spreadsheets, and electronic filing/sharing systems.
• Willingness to take on a variety of tasks and adapt to change.
• References will be checked at the finalist stage.
• Provide contact information for three (3) professional references.

Skills

• Written communication
• Verbal communication
• Interpersonal skills
• Organizational skills
• Attention to detail
• Judgment
• Confidentiality
• Problem-solving
• Email
• Calendar systems
• Word processing software
• Spreadsheets
• Electronic filing and sharing systems

Location

• Amherst

Work Type

• Full Time
• Hybrid

Experience Level

• One (1) year of experience in administrative support, human resources, accounting, or a related field.
• Two (2) years of experience as an administrative assistant in an office setting (preferred).

Education Level

• High school diploma or equivalent.

Salary/Compensations

• Pay Grade: USA/MTA Grade 13

About the Company

• The Manning College of Information and Computer Sciences (CICS) is part of the University.