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About the Role

The Project Manager will manage and coordinate City activities related to transit expansion, including drafting reports to City Council, negotiating agreements with stakeholders, and providing governance and issue resolution support to senior management. This role facilitates communication and coordination between City of Toronto divisions, Metrolinx, Ministry of Transportation, and other stakeholders for the Subway Program implementation, guiding planning, design, and construction with a multi-disciplinary team.

Responsibilities

Manages complex government and multi-agency transit expansion initiatives and projects, including intergovernmental relations and corporate governance.
Supports negotiation of key transit expansion infrastructure agreements with intergovernmental partners in consultation with City divisions and agencies.
Develops comprehensive reports and policy papers for senior management, administrative and Council committees, Council, and stakeholders.
Coordinates issues management, communications, and project reporting with divisional, agency, and intergovernmental partners, resolving and escalating issues as appropriate.
Facilitates collaborative relationships across City divisions and agencies on complex projects with multidisciplinary staff teams.
Manages strategic and effective relations with other governments, public agencies, and partners.
Undertakes analysis and research to provide strategic advice on complex issues to senior management.
Supports technical project teams by applying project management methodologies and creating/tracking work plans, timelines, and deliverables.
Maintains awareness of initiatives within the City's administration, external organizations, and other governments to inform transit expansion policy, program/project management, and reports.
Prepares reports, briefing notes, presentations, and speaking materials.
Reviews, investigates, and analyzes legislation, regulations, agreements, and strategies affecting the City's transit expansion portfolio.

Requirements

Post-secondary education in Public Policy, Public Administration, Planning, Economics, Business Administration, or a related field, or an approved equivalent combination of education and/or related experience.
Considerable experience in policy development and project management.
Considerable experience writing reports, briefing notes, and policy papers with strategic advice and recommendations for senior management.
Considerable experience managing projects/initiatives or strategic initiatives within a large-scale organization, including developing and implementing project charters/terms of reference, objectives, and work plans.
Proficiency in Microsoft Word, PowerPoint, Excel, Project, and Outlook.
Ability to coordinate comments and input from multiple divisions and agencies in a complex, multi-stakeholder project environment.
Highly developed verbal, written, and oral communication skills, including writing and presenting complex information for various audiences, writing reports, briefing notes, facilitating working sessions, and delivering presentations.
Highly developed critical thinking, negotiation, and problem-solving skills.
Strong interpersonal skills and ability to maintain effective stakeholder relationships.
Strong understanding of the municipal legislative framework and decision-making processes.
Strong understanding of the operation of other government organizations.
Strong strategic, analytical, problem-solving, and conceptual thinking skills.
Sound judgment and ability to handle sensitive matters.
Ability to work in a dynamic environment with numerous active projects involving multiple stakeholders.
Strong political acumen and understanding of public relations and building partnerships.
Ability to work effectively as a team member, collaboratively in a multidisciplinary environment, and independently within tight deadlines.

Skills

Microsoft Word
Microsoft PowerPoint
Microsoft Excel
Microsoft Project
Microsoft Outlook
Policy Development
Project Management
Report Writing
Briefing Note Preparation
Policy Paper Development
Strategic Advice
Issue Management
Communication
Project Reporting
Intergovernmental Relations
Corporate Governance
Negotiation
Critical Thinking
Problem-Solving
Interpersonal Skills
Stakeholder Relationship Management
Legislative Framework Understanding
Strategic Thinking
Analytical Skills
Conceptual Thinking
Judgment
Political Acumen
Public Relations
Partnership Building
Teamwork
Independent Work

Location

City Hall, 100 Queen Street West, Toronto, Ontario, M5H 2N2

Work Type

Permanent
Full-Time

Experience Level

Considerable experience in policy development and project management
Considerable experience writing reports, briefing notes, and policy papers for senior management
Considerable experience managing projects/initiatives or strategic initiatives within a large-scale organization

Education Level

Post-secondary education in Public Policy, Public Administration, Planning, Economics, Business Administration, or a related field, or the approved equivalent combination of education and/or related experience.

Salary/Compensations

$105,241.00- $ 160,649.00

About the Company

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
The City of Toronto is committed to creating an accessible and inclusive organization.
We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA).

Equal Opportunity

The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
Learn more about the City’s commitment to employment equity.
Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.
Disability-related accommodation during the application process is available upon request.
Learn more about the City’s Hiring Policies and Accommodation Process.