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About the Role

PAX Health is a leading mental and behavioral health organization seeking an experienced EHR Integration & Implementation Project Manager to oversee the consolidation of six operating companies onto a single ClinicMind EHR platform. The ideal candidate will manage complex healthcare technology implementations, including EHR integrations, data migration, vendor coordination, testing, and go-live support.

Responsibilities

• Lead and oversee the implementation of ClinicMind across six companies.
• Develop and maintain the overall implementation timeline, milestones, and deliverables.
• Coordinate meetings with stakeholders, ClinicMind implementation teams, and third-party vendors.
• Monitor project progress, identify risks, and implement mitigation strategies.
• Ensure implementation activities remain on schedule and within agreed project objectives.
• Oversee the design, configuration, testing, and deployment of the ClinicMind referral portal.
• Coordinate integration with referral partners and internal workflows.
• Validate referral processes for accuracy, efficiency, and compliance.
• Manage issue resolution during implementation and post-launch stabilization.
• Oversee integration between ClinicMind scheduling functionality and the organization's websites.
• Coordinate with web developers, ClinicMind technical teams, and internal stakeholders.
• Ensure appointment scheduling workflows function accurately and efficiently.
• Supervise user acceptance testing and deployment.
• Manage the implementation and rollout of the AI receptionist solution.
• Coordinate system configuration, call routing, scripting, scheduling integration, and workflow automation.
• Ensure the AI receptionist integrates effectively with ClinicMind scheduling and patient communication workflows.
• Oversee testing, staff training, and go-live support.
• Coordinate the migration of patient and operational data from legacy EHR systems and other data sources into ClinicMind.
• Oversee data mapping, validation, cleansing, and migration testing.
• Ensure data integrity, completeness, and compliance throughout the migration process.
• Coordinate reconciliation efforts and resolve migration-related issues prior to final go-live.
• Serve as the primary implementation oversight lead across all workstreams.
• Maintain project documentation, status reports, action items, and risk logs.
• Provide regular executive updates regarding project status, risks, and key decisions.
• Facilitate cross-functional communication among leadership, operations, IT, vendors, and implementation teams.
• Escalate critical issues and recommend solutions to maintain project momentum.

Requirements

• Bachelor's degree in Information Technology, Healthcare Administration, Business, Project Management, or a related field.
• 3–5+ years of experience managing healthcare IT or EHR implementation projects.
• Experience leading cross-functional projects involving multiple stakeholders, vendors, and executive leadership.
• Demonstrated experience with EHR implementations, data migration, system integrations, and go-live support.
• Strong project management skills, including timeline development, risk management, issue tracking, and status reporting.
• Excellent communication, facilitation, and organizational skills.
• Ability to manage multiple workstreams simultaneously in a fast-paced environment.
• Experience implementing ClinicMind or another ambulatory EHR platform.
• Knowledge of healthcare operations, referral workflows, scheduling systems, and patient access processes.
• PMP, CAPM, or other project management certification.
• Experience supporting AI workflow or patient communication technology implementations.

Skills

• EHR Integration
• Implementation Project Management
• Data Migration
• Vendor Coordination
• Testing
• Go-live Support
• ClinicMind EHR platform
• Referral Portal Integration
• Website Scheduling Integration
• AI Receptionist Deployment
• Project Planning
• Risk Management
• Issue Tracking
• Status Reporting
• Cross-functional Communication

Experience Level

• 3-5+ years of experience managing healthcare IT or EHR implementation projects

Education Level

• Bachelor's degree in Information Technology, Healthcare Administration, Business, Project Management, or a related field.

About the Company

• PAX Health is a leading mental and behavioral health organization dedicated to providing comprehensive and compassionate care to individuals facing mental health challenges.
• Our team of professionals strive to create an environment where mental health is prioritized, stigma is eradicated, and individuals can thrive in their journey towards well-being.