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About the Role

You will be responsible for managing purchasing processes, including ordering, receiving, storage, distribution, and payment of hotel items. This role involves leading negotiations with suppliers, creating approved supplier lists, and reporting to the Director of Finance. You will also manage inventory, ensure compliance with hygiene regulations, and oversee the team's daily operations and development.

Responsibilities

• Responsible for compliance with established procedures for ordering, receiving, storing, distributing, and paying for all hotel items.
• Conduct sales and negotiation discussions with suppliers.
• Create the list of approved suppliers covering all categories/departments.
• Report to our Director of Finance and lead a team of two people plus trainees.
• Receive and inspect ordered goods, considering hygiene regulations (HACCP).
• Daily provision and distribution of food items needed in the hotel.
• Monthly inventories and other stock controls are essential.
• Responsible for cleanliness, order, and safety of all storage-related areas.
• Ensure compliance with minimum and maximum stock levels for non-food and beverage items.
• Responsible for proper and professional purchasing; monitor stock levels against best-before dates and resolve stock discrepancies.
• Process purchasing requests from all departments in coordination with the budget and purchasing guidelines.
• Participate in department-relevant meetings.
• Support and advise the F&B management with quote requests.
• Daily correct and timely entry of all delivery notes and invoices in the goods management system "BirchStreet".
• Schedule your team, including duty and vacation planning.
• Train new colleagues and conduct development discussions.

Requirements

• Completed hotel management apprenticeship and/or a degree in hotel or tourism management.
• At least one year of professional experience as an Assistant Purchasing Manager, ideally with prior knowledge in the hotel/gastronomy industry.
• Confident demeanor, team spirit, and friendliness.
• Warm, authentic, and sociable personality.
• Compelling communication and expression skills in German and English; a third foreign language is an advantage.
• Hands-on mentality with an eye for detail.
• Flexible willingness to work and impressive quality awareness.
• Organized and structured way of working with an eye for detail.

Skills

• Data management
• Negotiation
• Purchasing
• Inventory management
• Supplier management
• HACCP
• Team leadership
• Communication (German and English)
• Organization
• Attention to detail

Location

• Berlin

Work Type

• Full-time
• Permanent contract

Experience Level

• Minimum one year of professional experience as Assistant Purchasing Manager

Education Level

• Completed hotel management apprenticeship
• Degree in hotel or tourism management

Benefits

• Attractive remuneration for flexible deployment
• Permanent contract from day one
• Company contribution to BVG/VBB ticket or free parking
• Holiday and Christmas bonus according to collective agreement (Berlin)
• Worldwide travel at great employee conditions
• Corporate Benefits with vouchers for fashion, cinema, and travel
• Online training to support career path
• Team events
• Free uniform cleaning
• Extensive catering in the employee restaurant

About the Company

• JW Marriott Berlin is a luxury hotel managed by Marriott International, located in the heart of Berlin.
• The hotel redefines luxury, inspired by nature's renewal.
• Opened in 2021 as part of the Marriott International family, it features 500 guest rooms, extensive meeting and conference facilities, two restaurants, a bar, and an exclusive spa and wellness area.
• Marriott International strives to elevate the art of hospitality, innovating while providing comfort globally.
• JW Marriott is part of Marriott International's luxury portfolio with over 100 properties worldwide.
• JW believes associates come first, fostering a happy environment for guests.
• JW Marriott associates are confident, innovative, genuine, and intuitive.
• The hotels offer a unique work experience with community and camaraderie.
• JW creates opportunities for training, development, recognition, and pursuing passions in a luxury environment focused on holistic well-being.
• Treating guests exceptionally starts with taking care of associates.

Equal Opportunity

• Marriott International promotes equal opportunities and values a diverse workforce and inclusive corporate culture.
• Marriott International does not discriminate on the basis of disability, former military status, or any other grounds.