Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
Hudson Valley Community College is seeking an experienced Assistant to the Executive Vice President of Academic Affairs and Provost to provide high-level administrative and operational support within the division. This role is crucial for coordinating daily activities, managing office operations, and assisting with grant development and budget oversight.
Responsibilities
- Serve as the primary administrative support and contact for Academic Affairs.
- Manage the Provost’s calendar.
- Coordinate internal/external communications for Academic Affairs.
- Provide administrative support to grant proposals, compiling background information, formatting documents, and managing submission timelines.
- Monitor and reconcile the College’s operating and grant budgets, including department and program-specific accounts.
- Initiate and process purchase requisitions, invoices, travel authorizations, and reimbursements; maintain supply inventories.
- Maintain records and generate reports for assessment tracking and monitoring, managing deliverables, and preparing reports as needed.
- Coordinate logistics for School and outreach events.
- Assist with the implementation of special initiatives and industry partnerships.
- Participate in college-wide administrative training and professional development.
- Performs other duties as assigned.
Requirements
- Bachelor’s degree from an accredited institution.
- Five (5) years of administrative experience in an academic or professional office setting.
- Experience with budget or grant support responsibilities.
- Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Proficiency with web-based systems for procurement or project tracking.
- Strong written and verbal communication skills, with attention to detail and professionalism.
- Demonstrated ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
- Must be legally authorized to work in the United States without restrictions.
- Appointment is contingent upon completion of a background check.
Skills
- Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Web-based systems for procurement or project tracking
- Written communication
- Verbal communication
- Attention to detail
- Professionalism
- Time management
- Confidentiality
Location
- Troy, New York
- Malta, New York
Work Type
- Full-Time
Experience Level
- 5 years of administrative experience
Education Level
- Bachelor's degree
Salary/Compensations
- $52,000-$55,000
Benefits
- Health Insurance
- Dental and Eye Insurance
- Retirement
- Employee and employee’s spouse and children free tuition waivers
- Generous leave policy
- Potential eligibility for PSLF Program
About the Company
- Founded in 1953, Hudson Valley Community College (HVCC) is a multi-campus College with locations in Troy and Malta, New York.
- Offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM).
- Part of the State University of New York (SUNY) system.
- Serves nearly 9,000 students each year.
- Recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students.
- Has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY.
- Has more than 80,000 alumni and nearly 1,000 employees.
- A catalyst for educational opportunity and economic development in the Capital Region of New York State.
- Provides educational access to a diverse community of traditional and non-traditional learners in an environment that fosters lifelong learning and freedom of inquiry and expression.
- Values equity, inclusion, and dignity for all.
Equal Opportunity
- Hudson Valley Community College is an Affirmative Action/Equal Opportunity Employer.
- All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation or gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.
- Women, minorities, veterans, and individuals with disabilities are encouraged to apply.
- Bi-lingual applicants strongly encouraged to apply.