Impress employers and recruiters.
Choose from hundreds of resume examples.
Impress employers and recruiters.
Choose from hundreds of resume examples.
Target Resume Now
About the Role
This role provides administrative support and project involvement for the Senior Vice President, Public Affairs and Communications. It offers significant exposure to senior leadership, strategic initiatives, and opportunities for professional growth and mentorship, with an estimated 25% of time dedicated to administrative duties and the remainder to key projects.
Responsibilities
- Manage complex calendars with varying scheduling requirements.
- Coordinate executive communications, including taking calls, scheduling Teams/Zoom meetings, responding to emails, and interfacing with other executives, employees, and guests.
- Prepare for meetings with senior executives and guests, including reserving space, arranging catering, preparing documents, and handling other logistics.
- Draft and edit copy for public-facing reports, newsletters, and internal communications.
- Help organize events and employee engagement programs related to key initiatives.
- Track project timelines, action items, and deliverables across multiple strategic initiatives.
- Field inbound communications and exercise sound judgment in routing requests to the appropriate resource.
- Understand company policies and procedures, written and unwritten, to ensure appropriate decision-making protocols are followed.
- Participate in meetings and conferences as needed.
- Research and analyze the public-facing activities of peer companies, synthesizing key learnings and industry trends to present to colleagues.
- Bring a strong passion for location-based entertainment developments across industries and in media.
- Contribute to internal brainstorming sessions for future Hearst programs.
- Design PowerPoint presentations for executive audiences and build Excel files with basic formulas to analyze data.
Requirements
- Minimum 2 years of experience reporting to a senior-level executive.
- Advanced Microsoft Office skills (Outlook, PowerPoint, Excel), with the ability to learn company-specific programs and software.
- Comfortable using AI tools (e.g., ChatGPT, Microsoft Copilot) to improve productivity, conduct research, draft communications, and support project work; curious about emerging AI capabilities and eager to incorporate them into daily workflows.
- Excellent attention to detail, proofreading, and editing skills.
- Strong ability to collaborate and delegate responsibilities.
- Ability to handle competing demands in a high-pressure, dynamic environment.
- Exceptional interpersonal skills and a friendly, professional demeanor.
- Ability to communicate clearly and effectively, including with senior management.
- High energy and intellectual curiosity.
Skills
- Calendar management
- Executive communication
- Meeting coordination
- Content drafting and editing
- Event organization
- Project tracking
- Communication routing
- Company policy understanding
- Meeting and conference participation
- Research and analysis
- Location-based entertainment knowledge
- Brainstorming
- PowerPoint presentation design
- Excel data analysis
- Microsoft Office Suite (Outlook, PowerPoint, Excel)
- AI tools (ChatGPT, Microsoft Copilot)
- Attention to detail
- Proofreading
- Editing
- Collaboration
- Delegation
- Interpersonal skills
- Professional demeanor
- Clear communication
- Intellectual curiosity
Location
- New York City
Work Type
- Full-time
Experience Level
- Senior-level executive support experience
Education Level
- Bachelor of Arts degree
Salary/Compensations
- $90,000 - $100,000
Benefits
- Medical insurance
- Dental insurance
- Vision insurance
- Disability insurance
- Life insurance
- 401(k)
- Paid holidays
- Paid time off
- Employee assistance programs
About the Company
- Hearst is a leading global, diversified information, services, and media company dedicated to innovating, informing audiences and leading with purpose, integrity and a culture of care.
- The company's portfolio includes over 360 businesses worldwide, including consumer media (TV stations, newspapers, magazines) and business-to-business services (Fitch Group, Hearst Health, Hearst Transportation).
- Hearst values diverse perspectives and fosters a culture of care.
- Corporate Teams at Hearst deliver essential programs and services supporting the entire enterprise, including communications, finance, learning and development, legal, and technology.
Equal Opportunity
- Hearst is an Equal Opportunity Employer and makes employment decisions without regard to race, color, religion, national origin, sex or gender, sexual orientation, gender identity, gender expression, age, disability, military or veteran status or any other status protected by federal, state, or local law.
- Hearst provides reasonable accommodations to applicants and employees consistent with applicable law.