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About the Role

We are looking for an Event Operations Assistant to support our Operations team in delivering iGB Affiliate 2027 in Barcelona, Spain. This role is ideal for a highly organised and methodical individual who enjoys variety in their work and thrives in a fast-paced environment. You will collaborate closely with internal teams and external stakeholders while also having the autonomy to take ownership of your responsibilities. This is a fantastic opportunity for someone eager to accelerate their career in event operations, joining a brilliant team of professionals who foster a fun, supportive, and learning-driven environment.

Responsibilities

Assist the wider Operations team to ensure that our events are run to the highest standards.
Proactively share event operational information with other departments and stakeholders.
Communicate show requirements/orders to suppliers and venues accurately, timely and within the allocated budget.
Audit our floor plan and exhibitor lists to ensure our records are accurate.
Manage the end-to-end delivery of turnkey exhibitor packages, collaborating closely with external partners to ensure successful execution and a seamless exhibitor experience.
Undertake supplier research.
Coordinate team meetings.
Coordinate travel and accommodation for the team, partners and speakers.
Coordinate and Manage distribution of Media Partner literature.
Plan, source, and manage event merchandise requirements, ensuring all materials are delivered on time and within budget.
Coordinate exhibitor private meeting room packages, ensuring venue services and exhibitor requirements are fully met.
Coordinate the delivery and collection of show freight.
Register suppliers in our financial system (Workday), update budgets and raise purchase orders.
Support the Operations Managers by collecting H&S policies, insurance and risk assessments.
Maintain a tidy stockroom and ensure accurate inventory tracking.
Independently manage assigned event feature projects from concept through to delivery, ensuring objectives, timelines, and stakeholder expectations are successfully met.
Complete ad-hoc tasks assigned to you by the wider Operations team.
Complete general office management tasks.

Requirements

Strong time management and organisational skills, showcasing an ability to prioritise and complete tasks ahead of deadlines.
Excellent communication skills.
Ability to work effectively both independently and within a team.
Willingness to learn.
Highly adaptable to changes.
Readiness to travel Internationally – Barcelona, Spain.

Skills

Proficient in Microsoft Suite
Comfortable learning new software systems such as Airtable and Canva

Location

Barcelona, Spain

Work Type

Full-time
Hybrid

Experience Level

Entry Level

Benefits

25 days’ holiday plus bank holidays
End of year wellbeing shutdown (closed for the last week of the year)
Extra day of leave for a celebration of your choosing
Summer Hours in August (3pm finish on Fridays)
Helping Our World (HOW) Days – one paid day per quarter to carry out charity work
Pension Scheme
Private Medical Insurance
Health Cash Plan
Wellbeing Library (MYNDUP)
Mentoring Programme
Season Ticket Loan
Cycle to Work Schemes
Free on-site gym and shower facilities
Free eyesight tests
Free flu vaccination

About the Company

Clarion Events is one of the world’s leading event organisers, producing and delivering innovative and market-leading events since 1947.
Clarion Events embrace diversity and equal opportunities in all that we do.
Clarion is private equity backed and owned by Blackstone.
Blackstone is one of the world’s leading global investment funds, investing capital for the long term in order to build successful, resilient businesses.
Our purpose is to deliver exceptional customer outcomes and experiences, by making every connection count.
Our vision is we want every one of our products to be a market leader in customer satisfaction and delight.

Equal Opportunity

We encourage employees to be open and confident and recognise that every member of the team makes a vital contribution.
Clarion embraces equality, diversity and inclusion and seeks to promote these principles in all of our business activities.
When recruiting new employees or providing opportunities for promotion, we will recruit, develop and retain the most talented people, regardless of background, and make the best use of their talents; ensure that no person is unlawfully discriminated against; select the best person for the role based on their skills, qualifications and abilities.
This statement sets out our commitment to equal opportunities and to preventing discrimination in the workplace.