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About the Role

NEO Philanthropy is a philanthropic intermediary with a 40-year track record of providing critical infrastructure to progressive social justice movements. The Grants Manager will report to the SIF Vice President and work closely with NEO’s Legal, Finance, and Operations staff to ensure the highest quality grantmaking by the State Infrastructure Fund. The ideal candidate will have experience in grantmaking, an understanding of nonprofit operations, and the ability to manage multiple time-sensitive deliverables in a fast-paced, collaborative environment.

Responsibilities

• Coordinate with Program Team to manage the grantee proposal submission and reporting timeline and process, ensuring materials are accurate and complete.
• Manage reporting calendar and work with grantees to ensure all reporting requirements and deadlines are met.
• Manage grant agreement processes and accurate, timely disbursement of grant payments.
• Create and aggregate Docket materials with the SIF Program Team for monthly Steering Committee Calls.
• Work with the Vice President and Legal to ensure SIF grantees comply with all federal, state, and local laws and regulations, including restrictions on lobbying and electoral campaigning activities.
• Manage the Grantee Portal, ensuring Grantees can submit proposals, reports, upload documents, and navigate the portal.
• In collaboration with Operations, develop, revisit, and manage workplan and timelines for resource creation and internal/external communications related to Grantee Portal rollout.
• In collaboration with Operations, identify and create a suite of resources for Grantees and a training plan for SIF Team Members and Grantees.
• Deliver Grantee Portal Trainings to SIF Grantees.
• Serve as liaison between Grantees, SIF, and Operations Team, soliciting and collating feedback, needs, concerns, and suggestions.
• Serve as primary advocate for SIF and Grantee needs internally.
• Work with the Director and NEO Finance Team to ensure proper documentation and accurate accounting for all expenses, including grantmaking and tracking accounts payable and receivable.
• Review and process approved payment requests and consultant contracts.
• Work with the SIF Operations Manager as necessary to assist with funder proposals and reports.
• Perform other duties as assigned.

Requirements

• Prior experience in nonprofit grants management.
• Proficiency in Excel and Salesforce.
• Comfortable working independently and managing competing deadlines.
• Commitment to the overall mission of NEO and SIF and to teamwork.
• Minimum three (3) years’ experience with grantmaking.
• Minimum two (2) years professional work experience with accounting and bookkeeping procedures and standards.
• Prior knowledge of grantmaking and budget platforms/software (i.e. Salesforce) required.
• Experience managing multiple individual, business or government contracts preferred.
• Professional integrity with ability and commitment to maintain confidentiality of sensitive data.
• Ability to work effectively with a variety of stakeholders including program and other NEO staff, grantees, funders, and consultants.
• Solid organizational skills: detail-oriented with ability to multi-task, set priorities, and meet deadlines.
• Ability to work independently, be flexible and work well under pressure in a fast-paced team environment.
• Excellent communication, analysis and negotiation skills.
• Good interpersonal skills and ability to work effectively in a multi-cultural environment.
• Demonstrated Computer skills: MS Word, Excel, Google suite, Salesforce and other financial related software knowledge required.
• Four (4)-year degree in related field strongly preferred.

Skills

• Excel
• Salesforce
• MS Word
• Google suite
• Financial related software

Location

• Remote
• NYC tri-state area preferred

Work Type

• Hybrid work remote structure
• Remote with in-person meetings required four (4) to eight (8) times per year

Experience Level

• Minimum three (3) years’ experience with grantmaking
• Minimum two (2) years professional work experience with accounting and bookkeeping procedures and standards

Education Level

• Four (4)-year degree in related field strongly preferred

Salary/Compensations

• $85,000 to $100,000 per year

Benefits

• Medical
• Dental
• Vision
• Life insurance
• Long term disability insurance
• Pet insurance
• FSA
• Commuter benefit
• 401k retirement plans
• Generous Paid Time Off
• Employee Assistance Program (EAP)
• Additional resources for remote office set up (initial funds and annual allotment)
• Annual fund for professional development opportunities

About the Company

• NEO Philanthropy is a trusted bridge between funders and movement-building organizations in the U.S.
• NEO Philanthropy is a 501(c)(3) public charity and philanthropic intermediary with a 40-year track record of providing critical infrastructure to a wide range of progressive social justice movements.
• NEO Philanthropy continues to deliver tailor-made support and innovative solutions in service of equity and justice.
• NEO’s three-pronged, field-focused programmatic approach consists of its Flagship Collaborative Funds, Project Partnerships, and Strategic Partnership Programs teams.
• State Infrastructure Fund (SIF) has raised and invested nearly $200 million to support the long-term sustainability of state-based networks of nonpartisan organizations to increase voting participation, enhance civic engagement, and protect voting rights.
• SIF’s approach fosters collaboration and increases the impact exponentially to build permanent civic engagement and voting rights infrastructure in historically underrepresented communities.
• NEO Philanthropy is committed to attracting, developing and retaining exceptional people, and to creating a work environment that is dynamic, rewarding and enables each of us to realize our potential.

Equal Opportunity

• NEO Philanthropy's work environment is safe and open to all employees and partners, respecting the full spectrum of race, color, religious creed, sex, gender identity, sexual orientation, national origin, political affiliation, ancestry, age, disability, genetic information, veteran status, and all other classifications protected by law in the locality and/or state in which you are working.
• NEO Philanthropy is an equal opportunity employer.
• We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other legally protected status.