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About the Role

Condé Nast is seeking an Executive Assistant to provide proactive, reliable support for one of its executives, ensuring the efficient operation of the executive’s office. This role requires a detail-oriented, self-motivated individual who can manage multiple demands with ease and grace, anticipating needs and handling confidential information with urgency, efficiency, sensitivity, diplomacy, and discretion.

Responsibilities

Provide proactive calendar management and prioritization, including booking appointments and preventing conflicts.
Ensure the executive has all relevant preparation and materials for meetings.
Gather inputs from stakeholders and prepare materials for leadership and 1:1 meetings.
Organize meetings, offsites, activities, and team all hands, including scheduling, participant contact, venue/tech setup, agenda management, documentation preparation, and follow-up.
Coordinate meeting logistics with internal and external guests, including security registration, arrival information sharing, and greeting visitors.
Make domestic and international travel arrangements, including flights, cars, hotels, and restaurant reservations, creating clear itineraries.
Anticipate the needs of others to ensure a seamless and positive experience.
Work with a global team across different time zones.
Process business expenses in a timely manner.
Handle office tasks such as generating reports and presentations, setting up for meetings, and reordering supplies.

Requirements

2+ years of administrative experience.
College degree required.
Excellent organizational skills and ability to multi-task.
Self-driven, motivated, and solutions-oriented with the ability to think on your feet, demonstrate personal accountability, initiative, and follow-through.
Intellectual curiosity and desire to learn the business to facilitate thoughtful team support.
Experience managing international travel and calendars required.
Proficiency with Google suite products (Gmail, Docs, Sheets, etc.) and ability to quickly learn internal systems.
Demonstrate emotional intelligence, judgment, discretion, and confidentiality in all matters.
Strong writing and verbal communication skills.

Skills

Google suite products (Gmail, Docs, Sheets, etc.)
Calendar management
Travel coordination
Meeting organization
Expense processing
Report generation
Presentation preparation
Communication (verbal and written)
Emotional intelligence
Judgment
Discretion
Confidentiality

Location

New York, NY

Work Type

Onsite

Experience Level

2+ years of administrative experience

Education Level

College degree

Salary/Compensations

$60,000 - $70,000

About the Company

Condé Nast is one of the world's most renowned media publishing companies, creating and distributing every type of media today, spanning print and digital publishing in all formats.
The company has a portfolio of influential brands and continues to grow its audience through a global operational and content infrastructure.
Headquartered in New York City, Condé Nast operates in 12 markets globally and has local license partners in over twenty additional markets.
Lead brands include Vogue, The New Yorker, GQ, Architectural Digest, Condé Nast Traveler, Vanity Fair, Wired, Allure, Ars Technica, Bon Appétit, House & Garden, Pitchfork, Tatler, and Vogue Business.

Equal Opportunity

Condé Nast is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, age, familial status and other legally protected characteristics.