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About the Role

Support the Facilities Manager in overseeing daily operations, maintenance, safety, and functionality of company facilities. Coordinate maintenance, manage vendors, monitor conditions, and ensure a safe, efficient, and well-maintained environment.

Responsibilities

• Assist with the daily management and operation of company facilities and workspaces.
• Support the development and implementation of facility maintenance schedules and operational procedures.
• Coordinate preventive and corrective maintenance activities for building systems, equipment, and facilities.
• Conduct regular facility inspections and identify maintenance, safety, and operational issues.
• Coordinate with vendors, contractors, and service providers to schedule repairs, inspections, and maintenance services.
• Monitor work performed by external contractors and ensure services meet established quality and safety standards.
• Assist with managing facility-related budgets, expenses, purchase orders, invoices, and service contracts.
• Maintain accurate records for maintenance activities, inspections, assets, vendor services, and facility documentation.
• Support workplace moves, office setups, space planning, and other facility improvement projects.
• Respond to employee requests and facility-related concerns in a timely and professional manner.
• Help ensure compliance with workplace safety policies, building requirements, and applicable regulations.
• Assist with emergency preparedness, business continuity, and facility response procedures.
• Monitor inventory and coordinate the purchasing of facility supplies, equipment, and services.
• Support energy efficiency, sustainability, and cost-reduction initiatives where applicable.
• Prepare operational reports and provide updates on maintenance activities, facility performance, and outstanding issues.
• Step in to support or represent the Facilities Manager when needed.

Requirements

• 3+ years of experience in facilities management, building operations, property management, maintenance coordination, or a related field.
• Knowledge of facility operations, preventive maintenance, vendor management, and workplace safety practices.
• Experience coordinating contractors, service providers, maintenance personnel, and facility-related projects.
• Strong organizational, time-management, and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to identify problems, coordinate solutions, and manage competing priorities effectively.
• Proficiency with Microsoft Office and familiarity with facilities management, maintenance tracking, or work-order systems.
• Experience managing budgets, invoices, purchase orders, or service contracts is preferred.
• Knowledge of building systems, including HVAC, electrical, plumbing, and general maintenance, is a plus.

Skills

• Facilities Management
• Building Operations
• Property Management
• Maintenance Coordination
• Vendor Management
• Workplace Safety
• Contractor Coordination
• Project Management
• Organizational Skills
• Time Management
• Multitasking
• Communication Skills
• Interpersonal Skills
• Problem-Solving
• Microsoft Office Proficiency
• Facilities Management Systems
• Maintenance Tracking Systems
• Work-Order Systems
• Budget Management
• Invoice Management
• Purchase Order Management
• Service Contract Management
• HVAC Knowledge
• Electrical Systems Knowledge
• Plumbing Knowledge
• General Maintenance Knowledge

Location

• On-site

Work Type

• Full-time Contract
• Approximately 40 hours per week
• Monday through Friday
• Occasional flexibility may be required for facility emergencies, maintenance activities, or special projects.

Experience Level

• 3+ years of experience

Education Level

• Bachelor's degree in Facilities Management, Business Administration, Operations, Engineering, or a related field preferred.
• Relevant certifications such as FMP, CFM, or IFMA credentials are preferred but not required.

Salary/Compensations

• $75,000 – $108,000 per year

Benefits

• Opportunities for training, professional development, and relevant facilities management certifications.

About the Company

• We are committed to creating a diverse and inclusive workplace.

Equal Opportunity

• All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic.