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About the Role

The Bookkeeper performs accounts payable functions according to established procedures or as directed by the Chief Financial Officer. The Bookkeeper maintains internal contacts with the entire administrative staff and external contact with vendor accounts payable departments.

Responsibilities

• Process and verify accounts payable functions to ensure timely and accurate payment of invoices.
• Verify invoices, coding them to the proper Budget expense GL account/Department.
• Match invoices against closed purchase orders, ensuring amounts agree.
• Maintain a file of entered open invoices awaiting payment.
• Process weekly payments as instructed by the CFO.
• Communicate with shelter/programs regarding invoice errors or questions.
• Coordinate additional help needed to meet payment schedules.
• Reconcile vendor statements to ensure records are up-to-date.
• Maintain a file of paid invoices.
• Communicate with shelter/programs and vendors regarding invoice errors or questions.
• Assist with year-end fiscal audits and monthly DHS supporting documentation requests.
• Perform monthly, quarterly petty cash, laundry funds, MetroCard, and inventory audits.
• Receive bi-weekly payroll and compile lists for distribution by site.
• Update bi-weekly payroll reports and reconcile quarterly salary reports.
• Undertake special projects as assigned by Management.
• Adhere to all policies and procedures outlined in the Employee Handbook.
• Maintain confidentiality of employee, financial, and client information.

Requirements

• Associates Degree in Accounting or related field.
• 1 to 3 years of specialized experience in Accounts payable and billing.
• Proficient in computer software programs (QB online, Word, Excel, Power Point, CARES, etc.).
• Excellent verbal and written communication skills.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to present information in one-on-one and small group situations.
• Ability to ascend or descend stairs.
• Ability to stoop, kneel, crouch, reach, walk, stand, and lift.
• Ability to use fingers for tasks like typing and writing reports.
• Ability to grasp objects.
• Ability to talk and convey detailed or important spoken instructions.
• Ability to hear and perceive sounds, and receive detailed information through oral communication.
• Ability to perceive attributes of objects by touching.
• Close visual acuity required for data analysis, computer use, and reading.

Skills

• Customer Service Orientation
• Problem Solving
• Systems Thinking
• Planning / Organization
• Service and Teamwork
• Oral Communication
• Written Communication
• Ethics
• Dependability
• Initiative
• Proficiency in QB online, Word, Excel, Power Point, CARES
• Bilingual (preferred)

Location

• Onsite

Work Type

• Full Time

Experience Level

• 1 to 3 years of specialized experience in Accounts payable and billing.
• 2 years related experience (preferred)

Education Level

• Associates Degree in Accounting or related field
• Bachelor’s Degree in Accounting or related field (preferred)

About the Company

• Highland Park CDC Employee Handbook