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About the Role

The Facility Coordinator (Finance) will assist all team members and contribute to the client through Finance operation. This role is primarily responsible for budget and order management and payment related to the team’s work, as well as general administrative tasks.

Responsibilities

Serve as the primary point of contact for both the Head Office Finance Department and our Regional Finance Department.
Manage team budgets and orders.
Track processes from PO issuance to invoice receipt and payment.
Communicate with finance representatives at approximately 20 office locations.
Participate in team improvement activities.
Assist team members in verifying expenditures with Finance for facilities management, including invoice reconciliations.
Contribute to cost-saving initiatives.
Manage Business Partner Registration.
Handle General Administrative Affairs of the Affiliated Office.
Enter facility management projects nationwide into Oracle JD Edward and issue purchase orders to vendors.
Process invoices from business partners for facility management projects nationwide.
Update master register of all contact lists, including emergency, master vendors, and critical vendors contact lists, and conduct random checks.
Support operations related to facility management, various arrangements, administrative processing, and related tasks.
Handle inquiries from client employees as the general affairs contact point.

Requirements

Minimum three years’ experience in finance.
Facilities management experience is a plus.
English proficiency (Speaking and Writing).
Ability to see things from the client's standpoint, listen, observe to anticipate client’s needs, and work proactively.
Respect for others and ability to be a team player.
Ability to work well with others and build key relationships with cross-functional teams.
Excellent communication skills, both written and verbal, as well as interpersonal skills.
Time-management skills and the ability to work under pressure to ensure the efficient running of an event.
Ability to see things from the clients’ standpoints, listen and observe to anticipate clients’ needs.

Skills

Finance
Facilities Management
Budget Management
Order Management
Payment Processing
Invoice Reconciliation
Oracle JD Edward
English Communication
Interpersonal Skills
Time Management
Client Relationship Management

Location

On-site – Tokyo, Japan

Work Type

On-site
Full-time

Experience Level

Minimum three years’ experience in finance

About the Company

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients.
We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

Equal Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.
If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com.
This email is only to request an accommodation.
Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.