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About the Role

The Surgery Scheduler is responsible for coordinating and scheduling surgical procedures for the hospital and outpatient clinics. This role ensures that all necessary pre-operative documentation and patient information are accurately recorded and communicated to the surgical team. The Surgery Scheduler works closely with surgeons, nurses, anesthesiologists, and administrative staff to optimize the surgical schedule and ensure efficient use of resources.

Responsibilities

Manages the scheduling of surgical procedures, ensuring optimal use of operating rooms.
Communicates with surgeons and clinical staff to confirm availability and requirements.
Updates and maintains the surgical schedule in the hospital's scheduling system.
Collects and verifies patient information and pre-operative documentation.
Ensures all necessary consents and medical records are obtained and filed.
Coordinates with insurance providers for pre-authorization of procedures.
Provides patients with pre-operative instructions and information.
Answers patient inquiries regarding surgical procedures and schedules.
Coordinates pre-operative appointments and tests as needed.
Monitors and manages the availability of surgical equipment and supplies.
Works closely with the supply chain team to ensure timely procurement of necessary items.
Assists in the preparation of operating rooms for scheduled procedures.
Maintains accurate records of surgical procedures and patient interactions.
Prepares reports and documentation for the surgical team and hospital administration.
Supports the Surgery Scheduling Manager with administrative tasks as needed.

Requirements

High school diploma or equivalent.
Minimum of 2 years of experience in medical scheduling or a related field.
Relevant education and experience may be substituted as appropriate.
Resume/CV
3 work references with their contact information; at least one reference should be from a supervisor
Letter of interest
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.
Documents need to be presented no later than the third day of employment.
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

Location

AUSTIN, TX

Work Type

Experience Level

Minimum of 2 years of experience in medical scheduling or a related field.
Minimum of 3 years of experience in surgical scheduling within a healthcare setting.

Education Level

High school diploma or equivalent.
Associate's degree in healthcare administration or a related field.

Salary/Compensations

$46,500+

About the Company

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015.
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197.

Equal Opportunity

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.